Finance Administrator

First Group; Aberdeen City; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Discounted travel

Cycle to work

25 days holiday + bank holidays

Pension plan

Flexible working

Job summary

First Bus in Aberdeen is seeking a Finance Administrator to join the Finance Operations team on a full-time permanent basis in a hybrid role from our Aberdeen office. You will be responsible for accurate invoice processing, maintaining relationships with stakeholders, and driving continuous improvement in our processes.

The ideal candidate has accounts payable experience, strong Excel skills, and solid communication and problem-solving abilities.

Qualifications

• Experience in accounts payable processes.
• Proficient with financial systems and Excel.
• Excellent communication and problem-solving skills.

Responsibilities

• Raise requisitions and GRNs for groups and divisions.
• Resolve invoice queries with AP, procurement, suppliers and customers.
• Improve invoice automation rates.
• Review and update internal processes.
• Ensure compliance with financial controls and SLAs.
• Deliver service to internal and external customers per SLAs.

Skills

Accounts Payable

Excel

Communication

Problem-solving

Team collaboration

Tools

Microsoft Excel

Financial systems

Job description

About First Bus:

Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport.

We have a fantastic opportunity for a Finance Administrator to join our Finance Operations team on a full time permanent basis. This is a hybrid role and will be based from our Aberdeen office.

In this role, you will play a key part in ensuring accurate and timely processing of invoices, maintaining strong relationships with internal and external stakeholders, and driving continuous improvement in our processes.

Key Responsibilities

• Raise requisitions and Goods Received Notes (GRNs) for Group and Bus Divisions.
• Resolve invoice queries by liaising with Accounts Payable (AP), R2P, Procurement, suppliers, and internal/external customers.
• Continuously seek opportunities to improve invoice automation rates.
• Review and update internal processes and procedures regularly.
• Ensure compliance with best practices within Financial Operations
• Deliver effective service to internal and external customers in line with Service Level Agreements (SLAs), Task Level Descriptions (TLDs), and Key Performance Indicators (KPIs).
• Adhere to control and audit mechanisms in line with company policy.
• Collaborate with internal customers, group finance, auditors, and other stakeholders as required.
• Maintain a strong customer focus and deliver high-quality service as part of the team.

About You

• Previous experience in an Accounts Payable role.
• Familiarity with financial systems and processes.
• Strong computer literacy, including proficiency in Microsoft Excel.
• Excellent communication and problem-solving skills.
• Ability to work collaboratively in a fast-paced environment.

Rewards

Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support

• We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
• Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
• Cycle to work scheme
• 25 days' holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares
• Flexible working

Equal Opportunities

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all.