Finance Administration Specialist

Flint Bishop; Leeds; On-site; GBP 20,000 - 25,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

Career development opportunities

25 days holiday plus bank holidays

Options to buy & sell 1 week’s holiday

Extra day off for your birthday

Staff card discount scheme for local shops

Social days and evenings on the firm

Job summary

Flint Bishop is looking for a full-time Administration Assistant based in Leeds. This role is integral in supporting the fee-earning team to maintain high standards in client service and to meet team objectives.

Responsibilities include managing invoicing, overseeing credit control, and providing support to colleagues. Ideal candidates will demonstrate strong organisational and communication skills, with a willingness to learn and contribute to a positive team environment.

The position offers competitive salary, career development opportunities, and a supportive work culture.

Qualifications

• Experience of working within a similar position.
• Excellent organisational skills and ability to work from own initiative.
• Excellent communication skills to liaise with team and clients.

Responsibilities

• Managing invoicing and ensuring deadlines are met.
• Reviewing matters for accurate invoicing and addressing discrepancies.
• Delivering weekly and monthly invoices and reports.

Skills

Organisational skills

Communication skills

Ability to work independently

Flexibility as part of a team

Job description

Description

Responsible for participating fully as an Administration Assistant to support the fee earning team to deliver high standards of client service and achieve team objectives and targets.

Department

Debt Recovery

Location

Leeds

Overall reporting to the Head of Debt Services. Day-to-day reporting to the Head of Technical Operations & Client Services, Recoveries Department.

The role is based at our Leeds offices on Sovereign Street, and is full time, 37.5 hours per week.

Key Responsibilities

• Managing invoicing for our lender and receiver clients, ensuring these are completed to the correct deadlines and producing the correct invoices for clients.
• Reviewing matters to ensure the correct fixed fees and disbursements have been added before raising an invoice and addressing any discrepancies.
• To progress the diary list(s) you are responsible for within Partner (case management system)
• Delivering weekly & monthly invoices and MI reports for clients and internal stakeholders.
• Producing the AOL – Amount Owing Spreadsheet (daily).
• Archiving files on Partner.
• Credit control – chasing payment of invoices to ensure these are paid promptly, liaising with clients and managers in relation to managing this process and keeping PFW up‑do‑date.
• Reconciliation of transaction spreadsheets from HMLR, HMCTS and other key suppliers
• Act as first point of contact for the central Finance Teams within Flint Bishop
• Contributing to the configuration of systems and processes to help ensure deliver a smooth client take‑ons
• Taking responsibility for own personal development and willingly take part in development reviews and any training that may be required for the position.
• Complying faithfully in all respects with directions and/or requests from the manager(s) you are responsible to.
• Complying with the Firm and Department's policies & procedures and completing training in a timely manner.
• Providing support to other colleagues as required.
• Reporting immediately to your Line Manager on any issue/complaint re: professional conduct and/or client dissatisfaction and/or potential negligence or negative cost implications for the firm.
• Promoting good relations with other members of staff and facilitating teamwork.
• Promoting a professional culture within own team in which 'leading by example' becomes a benchmark.
• Adhering to the firm's health and safety policies and other requirements relating to the care of the firm's equipment both in and outside of the office.

Skills, Knowledge And Expertise

• Experience of working within a similar position.
• Excellent organisational skills and ability to work from own initiative.
• Excellent communication skills to be able to liaise with team and clients.
• A professional approach to work at all times.
• Demonstrate a willingness to learn and take on new tasks.
• Can operate flexibly as part of a team.

Disclosure will be required in the event that a position is offered.

Financial checks will be required in the event that a position is offered.

Benefits

• Competitive salary
• Bonus potential
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services

Positive Work Environment

• Be part of a supportive team that values collaboration and teamwork.