Finance Administration & Grants Assistant – Hybrid

University of Oxford

Oxford

Hybrid

GBP 26,000 - 36,000

Full time

14 days+

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Benefits offered by this job

Staff meals

Pension (OSPS)

Travel benefits

Healthcare

University Club

Learning & development

Visitor access

Employee discounts

Balliol nursery

Job summary

Balliol College in Oxford is seeking a Bursary Assistant to provide accurate and timely finance administration support across daily and month-end processes, including banking, cash book maintenance, grants and scholarships, and ledgers.

You will cover for the Bursary team during busy periods, work to deadlines, and benefit from hybrid working after the initial probationary period. The College offers staff meals and a range of benefits.

Qualifications

Previous experience in a finance administration role, particularly in a setting with regular transactional deadlines.
High attention to detail and accuracy when handling financial records and transactions, including sound knowledge of Excel.
Strong organisational skills, with the ability to manage daily, weekly, termly and month-end deadlines.
A reliable and conscientious approach to routine finance administration.
Numerical confidence and the ability to check information carefully and identify discrepancies.
Good communication skills and a professional, helpful approach when working with colleagues and responding to queries.
Ability to work independently while also contributing positively to the wider Bursary team.
Discretion and integrity when handling financial and personal information.
Experience of working in a college, university or similar organisation with a varied finance operation.
Knowledge of Mercury Academic software, although full training can be provided.
Experience of banking, purchase ledger, sales ledger, aged debt, credit cards or EPOS-related finance processes.
Experience of supporting grants or scholarship administration.

Responsibilities

Process and monitor grants and scholarships, including the required daily and termly administration.
Maintain the cash book on a weekly basis, including expense claims, grants and other payments.
Complete weekly banking and undertake regular cash float checks.
Review aged debt on a weekly basis and support related reporting.
Post internal catering charges, working closely with the Buttery and Conferencing teams.
Complete month-end EPOS postings and reconciliations.
Assist with Battels (student charges) posting and administration.
Assist with purchase ledger work, including daybook entries and statements.
Administer credit card transactions and reconciliation.
Raise sales invoices for external bookings.
Provide holiday cover across finance activities, including banking and purchase ledger support, as required.
Carry out other reasonable finance administration and support colleagues during busy periods or planned absence.