Finance Administration Assistant

TLT LLP; West of England; Hybrid; GBP 24,000 - 34,000; Full time

Benefits offered by this job

25 days holiday (rising with service)

Private medical insurance

Flexible benefits scheme

Hybrid working

Job summary

TLT is hiring a Finance Administration Assistant to support a major system implementation with responsibilities across billing, supplier payments, credit control and financial compliance. The role offers a bespoke training programme and a path to develop day-to-day control of client funds within a growing team.

You will join a fast-paced finance function of 46 professionals, benefiting from hybrid working, a competitive salary, and a flexible benefits scheme including 25 days holiday rising with

Qualifications

• Proven experience in a fast-paced office environment.
• Familiarity with banking software applications.
• Proficiency in Microsoft Office, especially Excel.
• Ability to work effectively under pressure and meet tight deadlines.
• Exceptional attention to detail.
• Strong communication and interpersonal skills.
• Lateral thinking and problem-solving abilities within a growing finance team.
• Prior knowledge of SRA Accounts Rules is advantageous.

Responsibilities

• Billing: raise invoices, credit notes, write off requests and rate amendments.
• Supplier Payments: process invoices and allocate bulk payments to client files.
• Credit Control: run statements, manage debt status and inquiries mailbox.
• Financial Compliance: cover mailboxes, review zero-balance files and transfers.
• General Support: assist with additional finance tasks as required.

Skills

Office experience

Banking software

Excel expertise

Work under pressure

Attention to detail

Communication skills

Problem solving

SRA Accounts Rules knowledge

Tools

Banking software applications

Job description

Join our dynamic Finance team as an Finance Administration Assistant on a full time, 12-month fixed-term contract, supporting a major system implementation. You’ll play a key role in ensuring financial operations run smoothly, with responsibilities across compliance, client ledger management, risk, billing, supplier payments, and safeguarding client funds. Our Finance team is expanding, currently comprising 46 dedicated professionals.

In return we will invest in you. We want you to be successful. You will receive a bespoke, on-going training programme to ensure you develop your commercial and technical skills to allow you to deliver the varied workload to a high standard. As a member of our Support team, you will be a vital part of our continued success. There isn't an "us and them" mentality and you will be recognised for your hard work and support.

Your Role

We are looking for a Finance Administration Assistant in each of the following areas:

Billing:

• Credit notes and write off requests
• Rate amendments
• Raising invoices
• Conduct zero-value time reviews

Supplier Payments:

• Process invoices, including “Pay when paid” arrangements
• Add anticipated disbursements to ledgers
• Allocate bulk supplier payments to client files

Credit Control:

• Run statements and update debt status
• Manage the Credit Control mailbox, serving as the first point of contact for enquiries
• Send copy invoices and credit notes; liaise internally to resolve issues
• Investigate and resolve queries related to non-payment of invoices

Financial Compliance:

• Provide cover for Finance, Deposit, and Accounts Receivable mailboxes
• Review and close zero-balance files
• Manage client-to-office transfers and completion statement reviews
• Conduct interest scans

General Support:

• Assist with additional finance tasks as required

Your Skills and Experience

The ideal candidate must have:

• Proven experience in a fast-paced office environment
• Familiarity with banking software applications
• Proficiency in Microsoft Office, especially Excel
• Ability to work effectively under pressure and meet tight deadlines
• Exceptional attention to detail
• Strong communication and interpersonal skills
• Lateral thinking and problem-solving abilities within a growing finance team
• Prior knowledge of SRA Accounts Rules is advantageous

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. Over the last few years TLT’s successful growth, delivery of high-quality work and support for colleagues has been consistently recognised by The Times and at the Legal Business, The Lawyer and British Legal Awards.

Our ambition is to create opportunities for what comes next for our clients, recognised as their 1st tier adviser and being valued for our values. We do this in our unique way by creating social value and a dynamic environment where our people are curious, creative and ambitious for their success.

In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute to the success of TLT.

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people. We’re happy to talk about how flexible working can work for you and this role.

TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate.

We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on [e-mail]