Finance Administration Assistant

Schools’ Choice; Rugby; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local public agency in Rugby seeks a Management and Finance Assistant for a 3-month office-based role. This position involves providing financial and administrative support, tracking invoices, and creating reports. Strong knowledge of Excel is essential. Opportunity for contract extension based on performance.

Qualifications

• Proven experience in financial and administrative support.
• Ability to track and analyze supplier invoices accurately.
• Experience in creating financial reports.

Responsibilities

• Update relevant systems including Agresso and SharePoint.
• Track and process contractor invoices accurately.
• Create financial reports to support operations.
• Provide system administration support for data cleansing.
• Process invoices accurately per financial policies.

Skills

Strong knowledge of Excel

Tools

Agresso

SharePoint

Job description

Management and Finance Assistant

£13.47

Rugby CV21 1TW

Monday-Friday 8am to 4pm

Opus People Solutions are recruiting on behalf of Rugby Borough Council for a Finance Assistant to provide financial and administrative support to the Works Service Unit and Finance Officer.

This is an office-based role, for a 3-month temporary contract with a review for extension.

MAIN RESPONSIBILITIES:

1. Updating relevant systems including Agresso and SharePoint.
2. Tracking, analyzing, and processing contractor and supplier invoices for the Works Service Unit, ensuring costs are assigned accurately.
3. Creating financial reports and extracting information from various IT systems to support the operational management of the service.
4. System administration support, including data cleansing and Year-End reconciliations to optimize income generation and control costs.
5. Dealing with incoming communications from various sources, including contractors, suppliers, representatives, interviewees, and members of the public.
6. Processing invoices efficiently and accurately in line with the Council's Financial Standing Orders.
7. Liaising with suppliers regarding invoices, requesting credit notes where required, and reconciling statements.
8. Raising and distributing purchase orders and requisition orders for materials, services, and equipment.
9. Supporting or backing up record-keeping of training requirements and attendance, liaising with internal/external organizations regarding booking training courses and finalizing payments.
10. Supporting or backing up the management of warranties, licenses, and equipment servicing reminders.

Strong knowledge of Excel is essential for this role.

Apply now for more information!