Finance Administration Assistant

PromOmedia Advertising & Production; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic advertising agency in London seeks a proactive Administrative Assistant to join their finance team. This role is crucial for ensuring smooth financial operations, including billing and payments. The ideal candidate will demonstrate strong organisational skills and attention to detail while supporting both finance and operations teams. Competitive salary and generous benefits package offered, including 23 days annual leave and a pet-friendly office.

Benefits

Competitive Salary

Stocked Kitchen

23 Days Annual Leave

Birthday Off

Christmas Shutdown

Pet-Friendly Office

Team Events

Career Growth

Cycle to Work Scheme

Expanding Perks

Qualifications

• Previous experience in an administrative or finance support role.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Prepare, issue, and track sales invoices across multiple projects.
• Monitor accounts receivable and follow up on overdue invoices.
• Manage email correspondence related to billing.

Skills

Organisational skills

Attention to detail

Microsoft Office proficiency

Communication skills

Job description

Overview

We are looking for a proactive Administrative Assistant to join our finance team. This role is key to ensuring smooth financial operations, accurate billing, and timely payments. The ideal candidate will be highly organised, detail-oriented, and confident handling accounts receivable and related administrative processes.

Responsibilities

• Billing and Payments: Prepare, issue, and track sales invoices across multiple projects and currencies.
• Monitor accounts receivable, including following up on overdue invoices and chasing late payments.
• Process and reconcile employee expenses, refunds, and reimbursements.
• Administrative Support: Manage billing and payment-related email correspondence, ensuring timely responses.
• Maintain accurate financial records and documentation.
• Provide administrative support to both the finance and operations teams as required.

Skills and Qualifications

• Previous experience in an administrative or finance support role (accounts receivable experience is a plus).
• Strong organisational and time-management skills with excellent attention to detail.
• Proficiency in Microsoft Office (especially Excel) or Google Workspace.
• Comfortable handling multiple priorities and deadlines.
• Strong written and verbal communication skills.

Benefits

• Competitive Salary: We offer pay that reflects your skills and the value you bring.
• Stocked Kitchen: Enjoy snacks, fresh fruit, and drinks all day.
• 23 Days Annual Leave: Recharge with 23 days off, plus bank holidays.
• Birthday Off: Take an extra day to celebrate your birthday.
• Christmas Shutdown: Relax over the holidays with additional company-wide time off.
• Pet-Friendly Office: Bring your dog to our pet-friendly workspace.
• Team Events: Connect with colleagues through monthly team-building activities.
• Career Growth: Benefit from our focus on internal promotions and development.
• Cycle to Work Scheme: Save on commuting, reduce emissions, and stay active.
• Expanding Perks: Look forward to more benefits as we grow