Finance Administration Analyst

Exolum; City of Edinburgh; On-site; GBP 38,000 - 52,000; Full time

Job summary

Exolum, a UK-based finance role supporting Irish operations, seeks a Finance Administration Analyst to manage invoicing, monthly close, and intercompany accounting. You will collaborate with Finance, Tax, auditors and operational teams to ensure accurate reporting and compliance.

The role emphasizes financial control, process improvement and stakeholder coordination across Ireland and UK entities. Strong Excel and Power BI skills are essential.

Qualifications

• Bachelor's Degree in Business Administration, Accounting, Economics, Finance or related discipline.
• Master's Degree or Postgraduate Qualification in Controlling, Finance or Audit.

Responsibilities

• Manage recurring administrative functions of the Irish entities and operations.
• Administer supplier invoicing cycle with proper receipt, coding, approval and follow-up of invoices.
• Issue customer invoices with accuracy and in compliance with accounting and tax requirements.
• Coordinate with internal departments and external stakeholders to resolve invoicing, payment and documentation issues.
• Perform periodic reconciliations of supplier accounts and CCFs, monitor GRNI, and review balance sheet accounts.
• Take responsibility for the monthly financial close process and explain variances to management.
• Utilise Power BI to review financial information and support management analysis.

Skills

Analytical skills

Attention to detail

Organisational capability

Stakeholder management

Communication

Process improvement

Project participation

Education

Bachelor's Degree in Business Administration, Accounting, Economics, Finance or related discipline

Master's Degree or Postgraduate Qualification in Controlling, Finance or Audit

Tools

Power BI

Microsoft Excel

ERP systems

Process automation

Job description

The Finance Administration Analyst is responsible for the recurrent administrative, accounting and financial management activities of the Irish operations. The role ensures the accurate recording, monitoring, analysis and reporting of financial information while maintaining compliance with internal policies and statutory requirements. The position supports supplier and customer invoicing, reconciliations, monthly closing activities, tax compliance, intercompany accounting and annual audit requirements, working closely with Finance, Tax Management, external consultants, auditors and local business management.

• Strong knowledge of accounting, financial administration and reporting processes.
• Supports business performance through accurate financial reporting and variance analysis.
• Takes ownership of assigned entities and accounting processes
• Identifies, analyses and resolves accounting and administrative issues.
• Contributes to financial control, compliance and continuous process improvement.
• Supports Irish aviation operations through effective stakeholder coordination and financial management.

Key Responsibilities

Administration & Invoicing

• Manage the recurring administrative functions of the Irish entities and operations.
• Administer and control the supplier invoicing cycle, ensuring proper receipt, coding, approval and follow-up of invoices.
• Issue customer invoices, ensuring accuracy, compliance with accounting and tax requirements, and adherence to agreed timelines.
• Coordinate with internal departments and external stakeholders to resolve invoicing, payment, collection and documentation issues.

Reconciliations, Outstanding Accounts & Financial Control

• Perform periodic reconciliations of supplier accounts, suspense accounts and corporate credit cards, identifying discrepancies and ensuring timely resolution.
• Monitor and maintain the Goods/Services Received Not Invoiced (GRNI) account, ensuring appropriate accruals and provisions are recorded during each reporting cycle.
• Review open balances, aged items and balance sheet accounts, proposing corrective actions or clean-up initiatives where required.
• Ensure complete documentary support and traceability of accounting records under responsibility.

Month-End Close, Reporting & Analysis

• Take responsibility for the monthly financial close process.
• Analyse actual results against budget, identifying significant variances and preparing supporting explanations.
• Present and explain monthly closing results and key financial variances to management, providing appropriate business context and supporting documentation.
• Utilise Power BI, where available, to review financial information, validate data and support management analysis.

Tax, VAT & Intercompany Accounting

• Prepare monthly Corporate Income Tax estimations, record corresponding accounting provisions and monitor subsequent adjustments from external tax advisors.
• Process and control intercompany transactions, including accruals arising from framework agreements and reconciliation of intercompany balances.
• Prepare supporting information for VAT returns, coordinate reviews with the Tax Department and post approved settlements.
• Monitor recurring tax obligations in coordination with internal teams and external advisors, ensuring consistency between accounting and tax records.

Annual Audit Support

• Participate actively in the annual audit process by coordinating and providing information requested by external auditors.
• Ensure consistency between supporting documentation and accounting records and follow up on audit queries and recommendations.
• Use corporate accounting, invoicing, reporting and financial management systems applicable to Irish operations.
• Identify opportunities to improve administrative and accounting processes through simplification, automation and enhanced controls.
• Maintain effective communication with Finance, Tax Management, external advisors, auditors and local operational management

Economic Impact

• The role contributes directly to the accuracy, compliance and integrity of the financial information of the Irish aviation operations. It supports effective working capital management, timely financial reporting, tax compliance, audit readiness and accurate control of operating costs and revenues.
• Operates independently in the execution of routine accounting, reconciliation, invoicing and reporting activities within established company policies and financial controls. Escalates significant financial, tax or compliance matters to management when required

This is not intended to be a limiting or prescriptive job description and post holders may be tasked with other duties/ responsibilities from time to time in keeping with their skills, experience or to aid individual development.

Person Specification

Education, Training and Qualifications

• Bachelor's Degree in Business Administration, Accounting, Economics, Finance or related discipline
• Master's Degree or Postgraduate Qualification in Controlling, Finance or Audit

Languages

• Fluent professional English, written and spoken
• Spanish or other European language

Previous Experience

• 2-4 years of experience in finance administration, accounting, invoicing, accounts payable/receivable or month-end closing activities. Practical experience in reconciliations, VAT returns, tax calculations and financial analysis
• Experience in multinational organisations and aviation, logistics or infrastructure sectors

Knowledge (technical/functionals & industry/organisational knowledge)

• Strong knowledge of financial accounting, month-end closing, balance sheet reconciliations, invoicing processes, VAT, Corporate Income Tax, accruals and intercompany accounting. Advanced Excel skills. Power BI user capability.
• ERP systems, process automation and Irish statutory reporting requirements.

Skills /Ability

• Excellent analytical skills, attention to detail, organisational capability and ability to work to deadlines. Ability to explain financial information clearly and effectively. Strong communication and stakeholder management skills. Ability to work autonomously while maintaining collaboration across teams.
• Experience in process improvement initiatives and project participation.

Other Specific Requirements

• Ability to work effectively with Finance, Tax, external advisers, auditors and operational stakeholders located across Ireland.
• Professional accounting qualification, either completed or in progress