FINANCE & ACCOUNTING OFFICER

South West Community Chaplaincy; United Kingdom; Remote; GBP 29,000 - 32,000; Part time

Job summary

South West Community Chaplaincy is seeking a Finance & Accounting Officer to support day-to-day financial operations, ensure accurate records, and maintain controls across transactions. The role collaborates with Finance, Operations, and regional teams in a remote, international setup.

The ideal candidate has at least 2 years in finance administration, solid bookkeeping knowledge, and strong Excel skills, with attention to detail and ability to work independently in a distributed team.

Qualifications

• 2+ years of experience in finance administration or transactional accounting.
• Understanding of double-entry bookkeeping.
• Strong numerical skills with high accuracy.
• Proficiency in Excel.
• Experience with accounting systems, preferably Sage Intacct.
• Excellent written and verbal communication.
• Ability to work independently in a remote, international team.

Responsibilities

• Process invoices, payments, expenses using Sage Intacct.
• Code income and expenditure to proper accounts.
• Maintain complete financial records for audit readiness.
• Process staff expenses and corporate card transactions.
• Support month-end and year-end activities and reporting.
• Assist accounts receivable and credit control activities.

Skills

Attention to detail

Double-entry bookkeeping

Excel

Communication

Education

UK Level 2 qualification in bookkeeping or accounting

Degree in Accounting or Finance (preferred)

Tools

Sage Intacct

Job description

POSITION: FINANCE & ACCOUNTING OFFICER

REPORTS TO

Finance Lead

SUPERVISORY RESPONSIBILITIES

None

LOCATION

Remote, with residence in UK, NL or USA and availability in US Eastern Timezone to collaborate with team members. Some domestic and international travel to be expected.

EMPLOYMENT TYPE

Part-time to full-time (0.8-1.0 FTE)

JOB SUMMARY

The F&A Officer supports the effective day-to-day financial operations of our organization, ensuring accurate financial records, timely processing of transactions, and compliance with organizational policies and procedures.

Working closely with colleagues across Finance, Operations, and regional teams, the F&A Officer is responsible for core transactional accounting activities, including accounts payable and receivable, bank reconciliations, expense processing, and financial administration.

The role contributes to maintaining strong financial controls, supporting month-end and year-end processes, and ensuring that financial information is accurate, complete, and readily available to support effective decision-making.

The successful candidate will be detail-oriented, highly organized, and comfortable working in a collaborative, international environment. They will bring a proactive and service-oriented approach, balancing accuracy and compliance with practical and efficient financial support.

CORE COMPETENCIES

• Accuracy and Attention to Detail: Maintains high standards of accuracy and completeness in financial transactions, records, and reconciliations.
• Accountability and Reliability: Takes ownership of responsibilities, meets agreed deadlines, and follows through on commitments.
• Collaboration and Service Orientation: Builds effective relationships with colleagues and stakeholders, providing responsive and practical financial support.
• Problem-Solving: Identifies discrepancies and processing challenges, investigates underlying causes, and contributes to timely resolution.
• Process and Compliance Awareness: Understands the importance of financial controls, documentation, and consistent application of policies and procedures.
• Adaptability and Continuous Improvement: Responds constructively to changing priorities, systems, and processes while identifying opportunities to improve efficiency and effectiveness.

ESSENTIAL FUNCTIONS

Financial Administration and Transaction Processing

• Manage day-to-day financial administration using Sage Intacct, including processing invoices, payments, expenses, and other financial transactions.
• Process purchase and sales invoices accurately and promptly, verifying appropriate approvals, supporting documentation, and compliance with internal procedures.
• Ensure income and expenditure are accurately coded to the appropriate nominal, department, project, and fund accounts.
• Maintain complete, accurate, and well-organized financial records, supporting audit readiness and financial transparency.
• Process staff expenses and corporate credit card transactions in accordance with organizational policies and authorization requirements.

Banking, Payments, and Reconciliations

• Undertake regular bank reconciliations, investigate discrepancies, and ensure transactions are accurately recorded.
• Prepare weekly supplier payment runs for review and authorization, ensuring compliance with delegated authorities and segregation of duties.
• Process and record bank transactions, maintaining accurate and up-to-date financial information.
• Support accounts receivable and credit control activities, including monitoring outstanding balances, following up on overdue payments, and resolving payment queries.

Financial Reporting and Accounting Support

• Support month-end and year-end accounting activities, including reconciliations, transaction reviews, and preparation of supporting schedules.
• Assist with maintaining accurate financial information for management reporting, budgeting, and financial monitoring.
• Provide financial data and supporting documentation as required for internal reviews, external audits, and reporting requirements.
• Identify discrepancies, incomplete documentation, or potential processing issues and elevate these appropriately.

Financial Controls and Process Improvement

• Apply established financial policies, procedures, and internal controls consistently across daily activities.
• Support improvements to financial administration processes, contributing to greater efficiency, accuracy, and consistency.
• Maintain appropriate confidentiality and exercise sound judgement when handling financial and organizational information.
• Undertake other reasonable duties consistent with the responsibilities and level of the position.

MINIMUM QUALIFICATIONS

Required

• 2+ years of relevant experience in finance administration, bookkeeping, or transactional accounting.
• Sound understanding of double-entry bookkeeping principles and basic accounting practices.
• Strong numerical skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience using accounting or financial management systems.
• Excellent written and verbal communication skills, with the ability to build positive working relationships across teams and with external stakeholders.
• Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Ability to work independently, take ownership of assigned responsibilities, and contribute effectively within a remote and internationally distributed team.

Preferred

• Degree in Accounting, Finance, Business Administration, or a related discipline, or a recognized bookkeeping or accounting qualification, such as a minimum Level 2 qualification in the United Kingdom or equivalent.
• Experience using Sage Intacct
• Experience working in a nonprofit, charitable, or international organization.
• Familiarity with project-based or grant-funded accounting, including the allocation of expenditure across projects and funding sources.
• Experience supporting month-end reconciliations, financial reporting, or audit preparation.
• Familiarity with working across multiple currencies or legal entities.

PHYSICAL DEMANDS

Must be able to remain in a stationary position most of the time.

Capable of regular travel by various modes of transport.

COMPENSATION & BENEFITS

• UK £29,000-32,000
• NL €32,000-36,000
• US $40,000-45,000

annually, based on 1.0 FTE

Plus benefits in alignment with the organisation's current regional benefits packages.

Final salary will be determined based on factors including years of relevant experience, depth of subject matter expertise, demonstrated impact, and organisational needs. This approach enables us to attract and appropriately place high-calibre candidates across a range of career stages while maintaining internal equity.