File Closing Assistant

Hodge Jones & Allen; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

Hodge Jones & Allen LLP is seeking a File Closing Assistant for a six-month fixed term. The successful candidate will ensure efficient file closures, support legal teams, and maintain compliance. This office-based role offers good prospects and professional growth in a supportive environment.

Benefits

Training and IT facilities

Qualifications

• Proven experience in a similar administrative or legal support role.
• Ability to manage multiple tasks and prioritise effectively.

Responsibilities

• Review and manage the closure process of client files.
• Ensure all necessary documentation is collected, organized, and filed.

Skills

Organisational skills

Attention to detail

Communication

Interpersonal skills

Tools

Microsoft Office Suite

Case management software

Job description

Hodge Jones & Allen LLP

Leading London NW1 Solicitors

File Closing Assistant

We are currently seeking a motivated File Closing Assistant to join us on a fixed term contract for an initial period of six months.

The successful candidate will play a pivotal role in ensuring the efficient and accurate closing of client files, contributing to our mission of providing first-class legal support. You will join a team that values integrity, excellence, and the dedication to justice that has defined Hodge Jones & Allen since its inception.

This position offers a unique opportunity to be an integral part of a firm that stands by its clients during significant events in their lives, while fostering a supportive work environment that encourages professional growth and development. If you are looking for a challenging role within a reputable firm that values its employees and clients alike, we invite you to apply for this position.

Responsibilities

• Review and manage the closure process of client files in accordance with firm policies and procedures.
• Ensure all necessary documentation is collected, organized, and filed appropriately before closure.
• Assist with the firm’s file destruction procedure for both electronic and paper files
• Communicate with clients and internal teams to ensure all outstanding tasks are completed prior to file closing.
• Assist with checking ledgers to ensure matter balances are cleared before file closing.
• Maintain accurate records of all closed files for future reference and compliance.
• Support the legal team in archiving closed files and managing digital records effectively.
• Participate in regular audits and contribute to continuous improvement initiatives related to file management.
• Working with the firm’s GDPR officer and Facilities Assistant, as necessary with compliance on file closing and archiving.

Requirements

• Proven experience in a similar administrative or legal support role.
• Strong organisational skills with a keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (particularly Excel) and case management software
• Knowledge of legal procedures and terminology is desirable but not essential.
• Strong interpersonal skills and the ability to work collaboratively within a team.

Hours of Work

Core office hours will be 9.30am to 5.30pm, 5 days per week. Taking account of the nature of the role, a degree of flexibility will be required so as properly to fulfil the responsibilities and duties associated with the position.

This is an office-based role.

Salary is London Living Wage.

Operating from modern Central London premises, Hodge Jones & Allen LLP are a highly regarded firm. We offer good prospects, training and IT facilities.

Please apply by sending a covering letter, CV and salary expectations to Alisha Patel

Closing Date: 5pm, 24 June 2025.