Festival Assistant

The Festival; City of Edinburgh; Hybrid; GBP 27,000; Full time

Job summary

The Edinburgh Television Festival seeks a Festival Assistant to support operations for a major international event. This role involves office management, coordination with stakeholders, and assisting in event logistics, providing a unique opportunity to gain experience in the TV industry.

Qualifications

• Experience in office, retail, or public-facing environments.
• Basic knowledge of Microsoft Office, particularly Word and Excel.
• Understanding of the TV industry.

Responsibilities

• Assist in general office management and coordination.
• Support the Registration and Networking Managers.
• Manage the office move from London to Edinburgh.

Skills

Microsoft Office

Social Media

Office Management

Customer Service

Event Coordination

Tools

Airtable

WordPress

Job description

APPLICATIONS CLOSE 10AM 23 MAY APPLICATIONS CLOSE 10AM 23 MAY APPLICATIONS CLOSE 10AM 23 MAY APPLICATIONS CLOSE 10AM 23 MAY APPLICATIONS CLOSE 10AM 23 MAY APPLICATIONS CLOSE 10AM 23 MAY

Salary: £26,647.50 pa PRO RATA
Four-day week, two-month Fixed Term Contract
The role is based in our London office, with some degree of flexible working, but an average of 3 days in office per week.

The Edinburgh Television Festival is committed to valuing diversity and seeks to provide all staff with the opportunity for employment, career and personal development on the basis of ability, qualifications and suitability for the work as well as their potential to be developed into the job.
We endeavour to support flexibility around hours as well as working from home requests, subject to business needs and operational requirements.

About the Role

The Festival Assistant will report to the Operations Director. This role is an exciting opportunity to join the small team behind one of the industry’s biggest events. The successful applicant will work across all aspects of the Festival and gain knowledge and experience of how a major international event is run. The role is based primarily in the Foundation’s central London offices, with up to eight days spent in Edinburgh over the Festival period in August from the 16th to 22nd. Travel to and accommodation in Edinburgh for this week is provided by the Festival.

Key Responsibilities:

• Efficient general office management assistance including co-ordination with internal stakeholders and suppliers
• Efficient assistance in management of the Festival Office in Edinburgh
• First point of contact for external visitors and queries
• Support the Registration Manager to respond to queries, approve passes and manage group bookings
• Support the Networking Manager to coordinate speed meetings and networking sessions
• Providing administrative support to the Festival Producer and Creative Director
• Support the Office Manager to coordinate Festival stewards including recruitment, travel and accommodation
• Assist the Festival Producer and Marketing Manager to update the online programme
• Organising meetings, travel and accommodation where necessary
• Manage the office move from London to Edinburgh with the Office and Registration Manager

Person Specification:

• Basic knowledge of Microsoft Office, particularly Word and Excel
• Experience using Social Media platforms, particularly Instagram, Twitter and Facebook
• Experience working in an office, retail or other public-facing environment
• Understanding and knowledge of the TV industry
• Experience using Airtable and/or WordPress

How To Apply

Timeline:

Application deadline: Friday 23 May at 10AM

Interviews: Interviews will be scheduled in the week commencing 26 May
Planned role start date: 10 June

We support diversity and inclusion and actively welcome and encourage applicants from under-represented groups, both of non-white ethnicity and/or those who identify as D/deaf, disabled and neurodivergent. If you let us know you belong to any of these groups in your cover letter and meet our minimum requirements we guarantee you will be invited for a first round interview.

To apply please follow the Apply Now link below and complete the short form, you will need to upload a cover letter outlining how you meet the role’s requirements and your CV.

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