Fellowship Programs & Operations Lead

Pivotal Research; Greater London; On-site; GBP 68,000 - 96,000; Full time

Job summary

Pivotal Research is seeking a dedicated fellow coordinator to ensure cohorts run smoothly from acceptance to their last day. You will enable fellows and Research Managers to focus on research by handling logistics, onboarding, visas if needed, and stipend payments.

You’ll own duties across logistics, events, fellow experience, records, and tools, coordinating multiple cohorts on site in London. If you’re organized, client-focused, and enjoy improving processes with AI-enabled automation, this

Qualifications

• Experience running events or operations for a program, team, or organisation.
• Outstanding organisation and reliability with clear ownership.
• Ability to stay calm under pressure and communicate clearly.
• Familiarity with AI tools to automate repetitive work.

Responsibilities

• Fellow logistics: onboarding, travel, visas, desks, equipment, and stipend payments.
• Events: socials, speaker events, retreats, and room/AV setup.
• Fellow experience: collect feedback and address issues promptly.
• Records and tools: maintain fellow records and automate fellowship processes.
• Other cohort needs: take on tasks with good judgement about priorities.

Skills

Organised

Reliable

Event management

Operations

AI tools for automation

Tools

AI tools

Fellowship management software

Job description

Pivotal Research is seeking a dedicated fellow coordinator to ensure cohorts run smoothly from acceptance to their last day. You will enable fellows and Research Managers to focus on research by handling logistics, onboarding, visas if needed, and stipend payments.

You’ll own duties across logistics, events, fellow experience, records, and tools, coordinating multiple cohorts on site in London. If you’re organized, client-focused, and enjoy improving processes with AI-enabled automation, this