Family Office Manager

Hutcheon Mearns Ltd; Dundee; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A private family office in Dundee seeks a highly capable Family Office Manager. The role will involve operations, administration, and stakeholder support, managing diverse activities including compliance, brand communications, and property management. The ideal candidate is organized with a strong background in business management and excellent communication skills.

Benefits

35 days holiday

Life assurance (3 X annual salary)

Private Medical insurance

Employer pension contribution 3%

Qualifications

• 5+ years experience in a senior office or business management role.
• Strong grounding in business administration, law or finance.
• Confidence working across operations, HR, marketing and compliance.

Responsibilities

• Organizing and streamlining office day-to-day operations.
• Developing policies, systems, and processes.
• Managing relationships with property tenants.

Skills

Organization

Adaptability

Communication

Stakeholder Management

Problem Solving

Education

Degree in Business Administration, Law or Finance

Job description

Hutcheon Mearns is delighted to be partnering with a private family office in Dundee, in its search for a highly capable and commercially astute Family Office Manager. This is a newly created position within this entrepreneurial family office, designed to support the continued growth of the business as it enters its next phase of development. The Family Office oversees a diverse portfolio of investments and business interests, spanning property development, hospitality and FMCG sectors. With local roots and international business interests, this organisation is values-led and has an emphasis on governance, discretion and operational excellence.

Reporting to the Head of Family Office, this is an opportunity to join a small, agile team and take on a varied role that mixes operations, administration and stakeholder support. You'll work closely with the Head of Family Office, helping to ensure everything runs smoothly behind the scenes while also getting involved in exciting projects across the wider group.

The Opportunity

You’ll be involved in a wide range of activities, including:

• Helping to organise and streamline how the office works day to day
• Developingpolicies, systems, and processes across the business
• Acting as a link between the office and various external advisors and partners
• Attending meetings across the group and supporting follow-up actions
• Assisting with brand communications and overseeing marketing activity (with EA support)
• Looking after compliance tasks, including HR and GDPR support
• Reviewing contracts and providing basic legal and corporate secretarial support
• Managing relationships with property tenants and helping to resolve issues
• Coordinating property-related and office improvement projects

The Candidate

We're looking for a business manager who is highly organised, adaptable and commercially aware who thrives in a hands-on, fast-paced environment. You'll likely come from an office management, business support or operations background. What's most important is your ability to get stuck in, stay on top of things and build great working relationships. The ideal candidate will bring;

• 5 years+ experience in a senior office or business management role
• Strong grounding in business administration, law or finance
• Confidence working across operations, HR, marketing and compliance
• Excellent communication skills and stakeholder management skills
• A pro-active, solutions focused mindset with high levels of discretion
• Flexibility to travel and manage multiple priorities
• UK driving licence

Benefits and Terms and Conditions

• 35 hours per week - Monday to Thursday 9am - 5pm, Friday 9am - 4pm
• 35 days holiday
• Life assurance (3 X annual salary)
• Private Medical insurance
• Employer pension contribution 3%
• This role will be largely office based but there is flexibility afforded to work from home

Next steps

If you are interested in this position, please apply with your full CV. Sponsorship will not be offered for this role and therefore candidates must have Right to Work in the UK for permanent positions.