Falls and Bone Health Administrator Role

Aneurin Bevan University Health Board; Caerleon; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading health organization in Wales is seeking a Falls and Bone Health Administrator to support strategic initiatives in falls prevention and bone health management. The ideal candidate will be highly organized, with advanced administrative skills and the ability to manage multiple projects effectively. This role offers flexible working and a comprehensive benefits package, contributing to a supportive workplace culture.

Benefits

Flexible working

Comprehensive training opportunities

Occupational health support

Wellbeing Centre of Excellence

Qualifications

• Knowledge and experience in administrative practices.
• Ability to prepare agendas and minute meetings.
• Experience in supporting a team.
• Understanding of complex and sensitive information.
• Ability to operate under pressure.

Responsibilities

• Serve as the main point of contact for the Falls and Bone Health programme.
• Maintain accurate records and manage data entry.
• Organise and support meetings and prepare documentation.
• Assist in event organisation and delivery.
• Process invoices and manage finance-related records.
• Supervise and coordinate less experienced staff.

Skills

Advanced word processing skills

Proficiency in Microsoft Office 365

Interpersonal skills

Self-organisation skills

Education

GCSE Grades A to C in English and Maths

Training in administrative practice to Vocational Level 3

Tools

NHS data management systems

SharePoint

Job description

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [e-mail]

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

For the role of Falls and Bone Health Administrator we are looking for an enthusiastic, dynamic and highly organised individual to join the Executive Director for Allied Health Professions and Health Science team.

This pivotal role will focus on supporting the organisation’s strategic work in falls prevention and bone health management. You will be at the centre of efforts to enhance care and outcomes in this critical area, working closely with the Assistant Director to establish, manage and coordinate projects and programmes alongside an array of other falls associated work. As the key point of contact for the falls and bone health portfolio of the Assistant Director you will play an essential role in the work which drives forward initiatives that reduce falls risks and promote resilience and sustainability.

Your ability to build strong, effective relationships with managers, teams, and colleagues will be vital, as will your skill in facilitating timely and professional communication with sensitivity and clarity.

Join us and be part of a team that’s passionate about making a difference—where your contribution is recognised and your wellbeing is a priority.

Main duties of the job

Key Responsibilities

• Communication: Serve as the main point of contact for the Falls and Bone Health programme, managing enquiries and correspondence professionally. Communicate complex and sensitive information with clarity and diplomacy, using strong interpersonal and persuasive communication skills.
• Administrative Support: Maintain accurate records, manage data entry, filing systems, and electronic databases to support programme delivery and reporting.
• Meeting Coordination: Organise and support meetings, including preparing agendas, taking minutes, and circulating documentation. Prepare detailed reports and visual presentations using data, statistics, and infographics to inform decision-making.
• Event Organisation: Assist in the planning and delivery of training sessions, workshops, conferences, and forums focused on falls prevention and bone health.
• Finance Management: Process invoices and maintain records of programme-related expenditure in line with financial procedures.
• Team Support: Assist in recruitment processes and provide day-to-day supervision and coordination to less experienced staff.
  
  

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Academic Qualifications

Essential criteria

• GCSE Grades A to C (or equivalent) in both English and Maths
  
  

General Criteria

Essential criteria

• Knowledge, training and experience in administrative practice to Vocational Level 3
• Demonstrable advanced word processing/keyboard skills
• Proficiency in using Microsoft Office 365 applications
• Proficiency in using NHS data management systems
• Ability in preparing agendas and papers for meetings and in note taking, and minuting
• Experience in supporting a team of people as a team player
  
  

Desirable criteria

• Certificate of experience in computer use skills, e.g. ECDL
• Skill in shorthand or equivalent
• Experience in editing SharePoint based web pages
  
  

Personal Qualities

Essential criteria

• Excellence in interpersonal skills
• Excellence in self-organisation skills
• Ability to operate under pressure in a busy team environment
  
  

Desirable criteria

• Aptitude and appetite for learning new skills