Falicity Administrator

JAC Recruitment (UK) Ltd.; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in recruitment is looking for an Office Administrator in London. The role encompasses office management, maintenance coordination, and HR support, requiring strong organizational skills and attention to detail to ensure smooth facility operations. A proactive attitude and English fluency are essential, with knowledge of Japanese considered a plus.

Qualifications

• Native-level English required; Japanese language skills are a plus.
• At least 3 years of experience in maintenance coordination and administration.

Responsibilities

• Manage office administration and maintain facility systems.
• Handle daily administrative duties, including IT and office management.
• Assist with expat accommodation arrangements.

Skills

Attention to detail

Communication

Problem-solving

Job description

This new position primarily manages office administration and maintains facility systems, including ordering sundries and stationery, and coordinating with subcontractors and suppliers. Additionally, the role involves engaging in HR-related tasks to support CS staff.

＜Salary Range＞
£30,000+ bonus
*Salary increase and bonus depend on company results and performance.

＜Location＞

Requires being in the office at least three times a week.
Fire warden and First Aid training are required.

＜Primary Responsibilities＞

Handle daily administrative duties, including IT and office management.
Cover team members' tasks in their absence.

＜General Administration＞

Manage maintenance of office facility systems, coordinate with contractors and suppliers for preventive maintenance and annual checks, ensure health and safety compliance.

Manage payments to be made on time.

Oversee security management, including SECOM and evacuation drills.

Organize staff entertainment activities.

Support IT matters, including liaising with IT consultants and managing Adobe licenses.

Check stock levels of supplies and reorder as needed.

＜Human Resources＞

Assist with expat accommodation arrangements, including reviewing contracts and utility setup.

Support efforts to improve and maintain a positive work environment.

＜Recruitment Criteria＞

Native-level English required; Japanese language skills are a plus.

At least 3 years of experience in maintenance coordination and administration.

Strong attention to detail, good communication skills, basic knowledge of health and safety, proactive attitude, and problem-solving skills are essential.

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