Faculty Executive Officer - Internal Only

Edge Hill University; Ormskirk; Remote; GBP 32,000 - 46,000; Full time

Benefits offered by this job

36 days annual leave per annum

Discounted sport and leisure facility

Staff benefits scheme

Employee assistance programme

Development programmes

On-campus working environment

LGPS automatic enrolment

Job summary

Edge Hill University is seeking a Faculty Executive Officer based in the Faculty of Arts and Sciences Faculty Office. You will provide high-quality executive and administrative support to the Faculty Deanery, manage complex diaries, coordinate meetings and events, and handle confidential matters with discretion.

You will also oversee key Faculty processes, including research ethics administration, financial administration for payments, the monthly Faculty newsletter, SharePoint content, and

Qualifications

• Significant administrative experience in a busy, changing organisation.
• Able to balance competing priorities and deadlines with a proactive approach.
• Strong interpersonal, communication and negotiation skills.
• Experience of project administration, event organisation and financial administration.
• Advanced Excel and accurate data-entry skills.

Responsibilities

• Provide high-quality executive and administrative support to the Faculty Deanery and ensure effective operation of teaching, research and enterprise activity.
• Manage complex diaries and priorities, coordinate meetings, events and senior visits, and handle sensitive matters with discretion.
• Manage key Faculty processes including research ethics administration, financial administration for Associate Tutor and Visiting Lecturer payments, the monthly Faculty newsletter, SharePoint content, and committee support from agenda planning through to minutes and briefings.
• Gather and analyse information, prepare reports and presentations, improve systems and processes, and build relationships across the University and with external stakeholders.

Skills

Administrative experience

Diary management

Communication skills

Negotiation skills

Event organisation

Financial administration

Data entry

Excel

Tools

SharePoint

Excel

PowerPoint

Job description

We're here to create and harness knowledge, to deliver opportunity for everyone.

About the Role

This is an exciting opportunity to Join Edge Hill University as Faculty Executive officer. In this role you will be based in the Faculty of Arts and Sciences Faculty Office, providing high-quality executive and administrative support to the Faculty Deanery and help ensure the effective operation of teaching, research and enterprise activity, across a large and diverse faculty.

You will act as a professional first point of contact, manage complex diaries and priorities, coordinate meetings, events and senior visits, and handle sensitive and confidential matters with discretion.

You will also manage key Faculty processes, including research ethics administration, financial administration for Associate Tutor and Visiting Lecturer payments, the monthly Faculty newsletter, SharePoint content, and committee support from agenda planning through to minutes and briefings. Using your initiative, you will gather and analyse information, prepare reports and presentations, improve systems and processes, and build productive relationships across the University and with external stakeholders.

As part of the University's ongoing commitment to redeployment, this vacancy may be withdrawn at any stage of the recruitment process if a suitable redeployee is identified.

For informal enquiries about this vacancy, please contact Ruth Carr, Faculty Administration Manager, at [e-mail].

About You

As Faculty Executive Officer you will bring significant administrative experience gained in a busy, complex and changing organisation, together with the confidence to work effectively with senior colleagues and a wide range of internal and external contacts. You will be highly organised, able to balance competing priorities and deadlines, and comfortable working independently while contributing positively to a collaborative team.

You will have strong interpersonal, communication and negotiation skills, with a professional and responsive approach to customer service, demonstrating resilience and flexibility in your ways of working.

Experience of project administration, event organisation and financial administration will support your success, alongside advanced Excel and accurate data-entry skills. You will be able to interpret information, draw clear conclusions and turn findings into practical actions. A flexible, proactive approach, sound judgement and the ability to respond positively to change are essential.

At Edge Hill University, we value the benefits a rich and diverse workforce brings to our community and welcome applications from all sections of society.

• A minimum of 36 days annual leave per annum, pro rata (inclusive of bank holiday and University closure days)
• Discounted membership to our onsite state-of-the-art sport and leisure facilities
• Staff benefits scheme, which provides you with discounts across the high street, supermarket shopping, cinema tickets, dining out and more.
• Employee assistance programme with access to free confidential counselling sessions, legal & financial advice, and health & wellbeing resources
• A wide range of development programmes to enhance your career
• Beautiful award-winning on-campus working environment.
• Automatic enrolment into the Local Government Pension Scheme

About Us

At Edge Hill University we believe in the life changing opportunities knowledge can create. Since 1885, we've been creating access to knowledge for those who may not have had the opportunity to before.

Today, the effect we have has a far-reaching impact, not just for those who come to study here but for those who work, invest in, and live in our local communities too. So, if you've ever wondered if one person can make a difference, simply speak to our alumni, students, and award-winning staff.

Because for us education isn't about how much you take in. It's about what you take out into the world.

Inspiring minds and changing futures since 1885,Edge Hill University is "A great success story... an institution that improves and impresses year after year" - Times Higher Education.