Facility Coordinator

University of Glasgow; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

The University of Glasgow is seeking a Facility Coordinator for the James Watt School of Engineering. In this role, you will oversee building access, meeting room reservations, and ensure that facilities are maintained to support staff, students, and visitors effectively. This full-time position offers a competitive salary and various benefits, fostering a welcoming and inclusive community.

Benefits

Generous leave

Pension benefits

Flexible working

Health and wellbeing support

Free 6-month UofG Sport membership

Qualifications

• Experience in a customer-facing role.
• Good knowledge of facility management processes.
• Ability to demonstrate competencies required for the role.

Responsibilities

• Managing personnel card activation for building access.
• Managing meeting room bookings.
• Supporting safe access to facilities.

Skills

Interpersonal skills

Organisational skills

Computer literacy

Education

Knowledge in facility management

Job description

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Job Purpose

The James Watt School of Engineering estates currently accommodates a varied range of functional space in several locations: James Watt South, James Watt North, Rankine, Acre Rd, Oakbank Industrial Unit as well as Oakfield and University avenues. The Facility Coordinator ensures that the estates' physical infrastructure and its related services meet the needs of the people working in them. They are responsible for providing suitable working space to staff, students, and visitors, including desk space, laboratories, teaching, and research workshops. Reporting to the Head of Technical Services, the Facility Coordinator supports the in-house facilities team with the daily operations of the space used by the James Watt School of Engineering, implementing operational standards to deliver facilities management services aligned with the School's strategy for effective estate use, supporting growing research and teaching activities.

Main Duties and Responsibilities

1. Managing personnel card activation for building access.
2. Managing meeting room bookings.
3. Supporting safe access to facilities for repairs or inspections and responding to emergencies.
4. Assisting with the arrival and departure of staff and PGR students, and the effective use of desk, meeting, and breakout areas.
5. Assisting with the delivery and collection of items by various services, including completing relevant documentation.
6. Setting up basic IT and AV equipment.
7. Supporting the maintenance of key facility management documentation such as building layouts, occupant details, and security access information.
8. Supporting the Facilities team in monitoring and reviewing the school facilities insurance inspection regime and safety compliance regime.
9. Ensuring first-aid and welfare spaces and facilities (microwave ovens, dishwashers, hot and cold-water dispensers) are maintained to a safe standard.

Knowledge, Qualifications, Skills, and Experience

Knowledge/Qualifications

• Essential: Ability to demonstrate the competencies required for this level of post having acquired the necessary knowledge and skills in a similar role.
• Desirable: Good knowledge of facility management including maintenance management processes, project management, asset management, and design development processes, and a good understanding of relevant health and safety policies and procedures.

Skills

• Essential: Good interpersonal skills, good organisational skills, computer literacy.

Experience

• Essential: Experience working within a customer-facing role or higher education environment.
• Desirable: Experience of facilities management.

Terms and Conditions

Salary will be Grade 4, £22,681 - £25,138 per annum. This post is full-time (35 hours per week) and fixed-term for up to 12 months. Please Note: Current University of Glasgow employees should seek internal secondment approval before applying.

Additional Information

As part of Team UofG, you will be part of a welcoming, inclusive community that values ambition, excellence, integrity, and curiosity. Benefits include generous leave, pension, benefits, discounts, flexible working, and health and wellbeing support, including a free 6-month UofG Sport membership. We welcome applications from diverse communities, especially from underrepresented groups, and endorse equality and diversity principles.