Facilities Service Administrator - 16 Month Fixed Term Contract - Circle Health Group

Circle Health Group; Glasgow; On-site; GBP 25,000; Full time

Job summary

An established industry player in healthcare is seeking a Facilities Service Administrator for a 16-month fixed-term contract. This full-time role involves supporting the facilities department in delivering efficient management services. Responsibilities include data processing, handling enquiries, and liaising with external contractors. The ideal candidate will possess strong IT skills, excellent communication abilities, and a customer-focused mindset. Join a team committed to creating a diverse and inclusive workplace while contributing to the well-being of patients and staff alike.

Benefits

25 days holiday + bank holidays

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Enhanced Maternity, Paternity & Adoption pay

Non-contributory life insurance

Employee recognition programmes

Industry leading training and development opportunities

Qualifications

• Proficient in IT with strong keyboard skills.
• Experience in data input with attention to detail.
• Ability to learn new software applications.

Responsibilities

• Provide high-quality facilities management service.
• Handle enquiries via email and telephone.
• Manage asset data and process invoices.

Skills

IT/keyboard skills

Customer service experience

Problem solving skills

Organizational skills

Communication skills

Education

GCSE/Standard Grade/National 4/5 Mathematics and English

Tools

MS Word

MS Excel

MS Outlook

Job description

Facilities Service Administrator - 16 Month Fixed Term Contract - Circle Health Group

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Overview

Facilities Service Administrator - 16 Month Fixed Term Contract

The National Enquiry Centre, Hillington, Glasgow

Full Time - Fixed Term

(depending on level of experience, training and qualification)

Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Overview

Facilities Service Administrator - 16 Month Fixed Term Contract

The National Enquiry Centre, Hillington, Glasgow

Full Time - Fixed Term

Salary: £24,434.00 per annum (depending on level of experience, training and qualification)

Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Facilities Service Administrator to join our team within the Facilities department based in our National Enquiry Centre in Hillington.

This is a full-time role for 37.5 hours a week, working Monday – Friday, 8am – 4pm.

Duties Of This Role Include

• To be an active member of the facilities team, involved in the day to day running of the department, providing an efficient and high-quality facilities management service to all internal customers, ensuring that the overall objectives of the facilities function are achieved
• Provide data processing services for the Engineering function in respect of a Maintenance Management system (MMS) and EBME Management system
• Effectively handle enquiries via email and telephone
• Liaising with external service providers/contractors
• Schedule and monitor progress of maintenance requests
• Asset data management
• Invoice processing
• Maintain document control files for audit and compliance
• Provide general administrative support
  
  

Applicants Should Meet The Following Criteria

• Proven accurate IT/keyboard skills, proficient in the use of MS Word, Excel and Outlook
• Minimum of GSCE/Standard Grade/National 4/5 Mathematics and English
• Data input experience required with high attention to detail
• Ability to learn new software applications
• Customer service experience
• Good team player
• Problem solving and analytical skills
• Excellent telephone communication manner
• Ability to demonstrate exceptional organisational skills and ability to prioritise
• Excellent written/verbal communication and interpersonal skills
  
  

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities
  
  

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

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