Facilities Secretary

Lidl; Luton; On-site; GBP 27,000 - 34,000; Full time

Job summary

A major retail chain is seeking a Facilities Secretary in Luton to support the Facilities team in managing a network of stores and distribution centers. The role includes overseeing repair orders, preparing reports, and liaising with stakeholders. Candidates should possess strong secretarial skills, excellent communication abilities, and organizational skills. The role offers a competitive salary, generous holiday entitlement, and various employee discounts.

Benefits

30-35 days' holiday

Pension

Discounts on Lidl products

Qualifications

• Proven secretarial/admin experience, ideally in the property sector.
• Strong computer skills including Word and Excel.
• Fast and flawless typing skills.

Responsibilities

• Organise, manage and monitor repair orders.
• Prepare reports, executive summaries and other paperwork.
• Liaise with people inside and outside the business to plan maintenance tasks.

Skills

Secretarial experience

Strong computer skills

Excellent written and spoken English

Attention to detail

Organizational skills

Education

Experience in a similar role

Tools

Microsoft Word

Microsoft Excel

Job description

Summary

£27,000 up to £34,000 per annum - This isn't starting a new job. This is starting a new journey.

Looking good, working great: we're proud of our rapidly growing network of stores and distribution centres - and keeping them all in perfect condition is an ongoing challenge for our Facilities team. As Facilities Secretary, you'll play a vital role in meeting that challenge.

Expect strict deadlines and real variety from a workload that keeps you on your toes. You'll need to multi-task meticulously to oversee repair jobs, keep Head Office up to speed and make sure meetings are managed efficiently. Demonstrating your administrative know-how and confidence communicating with other offices and external consultants, you'll make sure every project is executed seamlessly.

What you'll do

• Organise, manage and monitor repair orders
• Prepare reports, executive summaries and other paperwork
• Liaise with people inside and outside the business to plan maintenance tasks
• Manage diaries, events, meetings and agendas
• Help your team and provide admin support
• Handle telephone calls, emails and post

What you'll need

• Proven secretarial/admin experience, ideally in the property sector
• Strong computer skills including Word and Excel
• Excellent written and spoken English
• Fast and flawless typing skills
• Great numeracy and a real eye for detail
• Outstanding organisation and confidence communicating at all levels

What you'll receive

You'll be well rewarded as a key player in the Lidl team. As well as becoming part of a strong, fast-growing business, you'll get great training and real opportunities to build your career. On top of your competitive salary, you'll enjoy 30-35 days' holiday, a pension, and discounts on all Lidl products and on a range of holidays, days out, cinema tickets and plenty more. We're proud to have a culture and salary structure that promotes both the equality of opportunity, and pay.

Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check.

Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.