Facilities Reprographics Supervisor

Larbey Evans Ltd; London; On-site; GBP 45,000 - 55,000; Full time

Job summary

An exciting opportunity awaits for a skilled Facilities and Reprographics Supervisor to join a prestigious US law firm in London. This role involves overseeing the Office Services department, ensuring the maintenance and safety of the office environment, and leading a dedicated team. With a focus on health and safety compliance, you will coordinate essential services and maintain high standards in a dynamic workplace. Join a forward-thinking firm that values employee well-being, offering fantastic benefits including subsidized gym memberships and private medical insurance. If you are passionate about facilities management and looking for a rewarding career, this position is perfect for you.

Benefits

Subsidized health clubs / gym memberships

Deliveroo lunch allowance

Private medical insurance

Qualifications

• 5+ years of experience in Facilities/Office Services, preferably in a law firm.
• Strong knowledge of Health & Safety standards and regulations.

Responsibilities

• Supervise daily functions of the Office Services department.
• Act as primary contact with building management and oversee maintenance.
• Conduct Health & Safety inspections and risk assessments.

Skills

Team Leadership

Facilities Management

Health & Safety Compliance

Reprographics Management

Job description

Facilities and Reprographics Supervisor

An excellent opportunity for an experienced Facilities Team Leader or Supervisor to join a prestigious US law firm on a permanent basis.

• Salary to £55,000
• 09:30-18:00 working hours
• Office based (Monday-Friday)
• Fantastic employee benefits to include subsidised health clubs / gym memberships, Deliveroo lunch allowance, private medical insurance etc.!

In this role, the Facilities and Reprographics Supervisor will be based at their brand new London office and will be responsible for supervising the daily functions of the Office Services department, including facilities, health and safety, mail room and reprographics.

Facilities and Reprographics Supervisor Key Responsibilities:

• Act as the primary point of contact with building management, including engineering, mailroom, and security staff
• Oversee the maintenance and upkeep of the office premises, including office spaces, conference rooms, kitchens, and common areas
• Coordinate and oversee repairs, maintenance, and service contracts for building systems and equipment and arranging for specialist maintenance as required
• Monitor and enforce health & safety standards in accordance with UK regulations and conduct regular safety inspections and identify potential hazards
• Complete Fire / Health & Safety Risk Assessments and attend landlord / tenant meetings
• Supervise the Office Services function, including reprographics, binding, mail and food delivery, mail processing, courier services and copy functions
• Coordinate shift activities, workflow, and daily functions of the team to always ensure consistent coverage
• Monitor travel alerts and keep the office up to date on travel disruptions
• Conduct Health & Safety / office tour orientations for new joiners
• Oversee First Aiders and Fire Marshals, arranging training as required
• Act as Head Fire Marshal for the London office

Facilities and Reprographics Supervisor Skills & Requirements:

• Minimum of 5 years’ experience as a Team Leader / Supervisor in Facilities / Office Services in a law firm
• Proven experience in reprographics (copy, scan and print requests, e-bibles, binding, and mail services) in a legal setting
• Working knowledge and experience of Health & Safety standards and regulations in the workplace
• Willingness to occasionally work outside of core hours to coordinate with vendors / oversee repairs or maintenance carried out outside standard office times