Facilities & Projects Coordinator

Curaleaf International; Sunderland; On-site; GBP 27,000 - 38,000; Full time

Benefits offered by this job

On-site parking

Modern facilities at Rivergreen site

Structured, regulated environment

Job summary

Curaleaf International is seeking an organised Facilities & Projects Coordinator for our Sunderland site. You will support facilities operations, maintenance, and capital projects, ensuring safe, compliant, and efficient site performance.

You will liaise with internal teams and external contractors, coordinate site activities, and help drive improvements across production, cleanroom, warehouse and office areas.

Qualifications

• Experience in facilities, engineering, manufacturing, operations, or project coordination.
• Excellent organisational skills with ability to manage multiple tasks and priorities.
• Strong communication skills for liaising with stakeholders at all levels.
• Proactive, detail-oriented and able to follow up on outstanding items.

Responsibilities

• Maintain project trackers, schedules, and status updates for facilities and engineering activities.
• Coordinate contractors, suppliers, and service providers — including scheduling site visits and inductions.
• Support planning of maintenance, facilities works, and equipment installations.
• Organise project meetings, take minutes, and follow up on action items across stakeholders.
• Assist with CAPEX administration, quote tracking, purchase orders, and project documentation.
• Maintain accurate records to support GMP compliance and full project traceability.
• Facilitate clear communication between Facilities, Production, QA, Procurement, and Validation teams.
• Monitor timelines and elevate delays or risks where needed.
• Support contractor onboarding and ensure site safety standards are followed.
• Coordinate planned shutdowns and schedule engineering works around production needs.
• Use and maintain project management tools such as Monday.com and Smartsheet.
• Contribute to continuous improvement initiatives.
• Participate in site inspections, audits, and safety activities.

Skills

Facilities coordination

Project coordination

Maintenance planning

Stakeholder communication

GMP awareness

CAPEX processes

Tools

Monday.com

Smartsheet

Microsoft Office

Job description

We are looking for an organised, proactive Facilities & Projects Coordinator to join our team at our Sunderland site. You will provide essential coordination and administrative support across facilities operations, maintenance, and capital projects ensuring everything runs smoothly, safely, and in full compliance with GMP and company standards.

This is a fantastic opportunity to play a key role in keeping our site operating efficiently, supporting cross-functional teams, and helping deliver projects that maintain and improve our facilities. You'll work across production, cleanroom, warehouse, and office areas, acting as a central point of contact between internal teams and external contractors.

About Us

Curaleaf International is shaping the future of cannabis through its commitment to research and product excellence. Powered by a strong presence at all stages of the supply chain, its unique distribution network throughout Europe, Canada and Australasia brings together pioneering research with cutting-edge cultivation, extraction, and production. Amidst a rapid growth trajectory, the emphasis on quality and expertise aims to ensure the delivery of safe and legal cannabis.

Curaleaf International’s network includes a clinic, pharmacy, and laboratory in the UK; cultivation and EU‑GMP processing facilities in Portugal; an EU‑GMP processing, quality assurance and research site in Spain; Four 20 Pharma wholesaler and distributor in Germany; a Polish wholesaler and clinic; and the EU‑GMP producer Northern Green Canada.

Curaleaf International is part of Curaleaf Holdings, Inc., a leading international producer and distributor of consumer cannabis products.

Our Values:Lead & Inspire, Commit to Win, Driven to Deliver Excellence, Customer Obsession,One Curaleaf

Key Responsibilities

• Maintain project trackers, schedules, and status updates for facilities and engineering activities
• Coordinate contractors, suppliers, and service providers — including scheduling site visits and inductions
• Support planning of maintenance, facilities works, and equipment installations
• Organise project meetings, take minutes, and follow up on action items across stakeholders
• Assist with CAPEX administration, quote tracking, purchase orders, and project documentation
• Maintain accurate records to support GMP compliance and full project traceability
• Facilitate clear communication between Facilities, Production, QA, Procurement, and Validation teams
• Monitor timelines and elevate delays or risks where needed
• Support contractor onboarding and ensure site safety standards are followed
• Coordinate planned shutdowns and schedule engineering works around production needs
• Use and maintain project management tools such as Monday.com and Smartsheet
• Contribute to continuous improvement initiatives
• Participate in site inspections, audits, and safety activities

What We're Looking For

• Experience in facilities, engineering, manufacturing, operations, or project coordination
• Excellent organisational skills — able to manage multiple tasks and priorities at once
• Strong communication skills, comfortable liaising with stakeholders at all levels
• Good IT proficiency — Microsoft Office and experience with project management systems
• Proactive approach, strong attention to detail, and ability to follow up on outstanding items
• Comfortable working in a busy, fast-paced operational environment
• Experience working within GMP, pharmaceutical, medical device, or regulated manufacturing environments
• Exposure to facilities management, engineering works, or CAPEX projects
• IOSH Working Safely or equivalent health & safety awareness training
• Experience using maintenance management or project coordination software
• Basic understanding of building services, utilities, or engineering principles

What We Offer

• A supportive, collaborative working environment
• Working within a professional, regulated environment with clear standards
• On-site parking and modern facilities at our Rivergreen location