Facilities Project Manager

JR United Kingdom; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in London is seeking a Facilities Project Manager. The role involves supporting project coordination, managing workspace documentation, and collaborating on the Workspace Helpdesk system. Ideal candidates have at least 3 years of relevant experience, are proactive, and possess strong communication skills.

Qualifications

• Minimum of 3 years’ experience in Facilities Project or similar support roles.
• Eager to contribute from day one with a proactive attitude.
• Strong communication skills to build relationships across teams.

Responsibilities

• Provide support to the Head of Workspace and Property for project activities.
• Manage day-to-day administration to keep projects on track.
• Collaborate with IT for Helpdesk system development.

Skills

Communication

Attention to detail

Flexibility

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Workday

MS Project

Job description

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Facilities Project Manager, London (City of London)

Location: London (City of London), United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 28.06.2025

Expiry Date: 12.08.2025

Job Description:

Monthly travel to UK-wide sites will be required.

Responsibilities:

• Provide support to the Head of Workspace and Property to ensure smooth coordination of daily project activities.
• Assist with planning and delivering workspace projects.
• Maintain a central repository of documents and project materials within Microsoft Teams for easy access and collaboration.
• Collaborate with the Helpdesk team to develop and implement the Workspace Helpdesk system, working with internal IT.
• Partner with BGIS to maintain an asset register for equipment outside the Project Thursday scope.
• Support the Head of Workspace and Property for large events.

Key Responsibilities:

• Project Administration (25%): Manage day-to-day admin tasks to keep projects on track.
• Information Management (25%): Maintain and organize the central database for workspace documents and updates.
• Helpdesk Development (25%): Support the development of the Workspace Helpdesk system, working with IT and Helpdesk teams.
• Asset Coordination (25%): Collaborate with BGIS to develop an accurate asset list.

Qualifications and Skills:

• Proactive attitude and eagerness to contribute from day one.
• Understanding that Facilities and Workspace roles require flexibility and responsiveness.
• Attention to detail with the ability to deliver clear, concise information quickly.
• Strong communication skills and ability to build relationships across teams.
• Minimum of 3 years’ experience in Facilities Project or similar support roles.
• Proficient in Microsoft Excel, Word, Outlook, and Teams; knowledge of Workday is preferred.
• MS Project experience is advantageous but not essential.