Facilities Officer

Adecco; London; On-site; GBP 27,000; Full time

Job summary

A leading company in London is seeking a Facilities Officer to enhance operational efficiency and effectiveness in Facilities Management. The successful candidate will handle a variety of responsibilities, including reception duties, maintenance scheduling, and health and safety training, contributing to a well-organized workplace.

Qualifications

• Experience in Facilities Management is essential.
• Understanding of Health and Safety arrangements in the workplace.

Responsibilities

• Provide professional Reception cover and coordinate hospitality requests.
• Schedule and supervise maintenance contractors and preventative maintenance services.
• Complete health and safety risk assessments.

Skills

Customer Service

Health and Safety Understanding

Facilities Management Practices

Job description

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Facilities Officer | £27,000 | London - 5 days a week

Our well-established client is seeking a Facilities Officer to support operations by maximizing personal productivity and managing Facilities Management duties to achieve objectives and contribute to team, functional, group, and scheme goals.

Responsibilities - What I will deliver

• Provide professional Reception cover: meeting and greeting visitors, contacting hosts, and handling hospitality requests.
• Manage post room activities within specified service level agreements.
• Order and replenish stationery supplies.
• Liaise with suppliers and contractors to ensure service levels are met.
• Schedule and supervise preventative maintenance and contractors on site.
• Handle meeting room administration requirements.
• Manage Facilities service desk tasks efficiently.
• Facilitate meetings with stakeholders.
• Coordinate Planned Preventative Maintenance activities, reporting to the Facilities Specialist & Facilities Manager.
• Draft and distribute Facilities Management meeting minutes.
• Familiarize with IPOS Procure to Pay processes.
• Manage claim files via Iron Mountain portal, coordinate scanning with Xerox, and oversee the destruction of paper files.

Health and Safety

• Arrange and deliver Health and Safety onboarding sessions.
• Conduct DSE assessments and report concerns.
• Organize Health and Safety training sessions.
• Perform monthly risk assessments of Health and Safety measures.

Knowledge - What I need to know

• Understanding of Facilities Management practices.
• Enthusiasm for solving daily Facilities Management needs.
• Knowledge of workplace Health and Safety arrangements.
• Understanding of Procure to Pay processes.

Note: Adecco acts as an employment agency for permanent recruitment and as an employment business for temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.