Facilities Officer

Signpost International; Dundee; On-site; GBP 22,000 - 28,000; Part time

Job summary

An established international development agency is seeking a dedicated Facilities Manager to oversee the Roundhouse's upkeep and expansion. This role involves ensuring the site is well-maintained, compliant with regulations, and maximizes revenue through strategic planning. The ideal candidate will bring a strong background in facilities management, a commitment to sustainability, and an understanding of health and safety legislation. Join a passionate team focused on making a positive impact in the community and beyond while fostering a unique educational hub for sustainable living.

Benefits

Contributory Pension Scheme

30 Days Holiday

Flexible Working Hours

Qualifications

• Experience in facilities management and understanding of relevant legislation.
• Ability to oversee building maintenance and ensure compliance.

Responsibilities

• Manage upkeep and expansion of the Roundhouse building and grounds.
• Ensure compliance with health, safety, and environmental standards.

Skills

Facilities Management

Health and Safety Compliance

Project Management

Legislation Knowledge

Education

Degree in Management or Related Field

Tools

Health and Safety Management Systems

Job description

Terms of reference

Salary £22,966 – 27,781 (Pro rata and based on experience)

Pension Signpost International operates a contributory pension scheme which all employees are eligible to join.

Holiday 30 days per year plus 8 Scottish public holidays (pro rata).

Hours The normal hours of work will be 21 hours per week (0.6 FTE). Additional flexibility in working hours will be required due to some weekend work. Payment for overtime is not given but employees are entitled to time off in lieu.

Reporting to The Chief Executive and ultimately the Board of Trustees

About Signpost International

Signpost International is a Dundee-based international development agency. We work in partnership with local organisations at home and abroad to support individuals & communities to be the drivers of their own change. With education as a cross-cutting theme we focus our projects across four key areas: Food security; Sustainable livelihoods; Water, Sanitation, & Hygiene (WASH); and Global citizenship. While much of our work over the past three decades has focused on overseas programmes, since 2006 we have grown and strengthened our domestic activities to include a Global Citizenship Education programme and more recently a food security & food waste programme from our base at the Roundhouse in Dundee. Our vision is to create a unique educational hub within this space, inspiring young people & demonstrating sustainable living in a contextually relevant manner. The Roundhouse comprises three distinct but inter-connected areas: a surplus food kitchen and growing garden, a learning centre with interactive exhibits, and rentable office & meeting space. We are keen to attract more tenants, increase visitor numbers, and develop our outside space and learning centre in line with our vision.

The Main Purpose of the Job

As the Roundhouse develops, we are looking for an enthusiastic and committed person who shares our vision and values to oversee the upkeep and expansion of the site, while maximising revenue through growth of income streams. The principal purpose of the job is to provide managerial and maintenance oversight of the Roundhouse building and grounds. The ideal candidate will have experience working in facilities management, with a good understanding of applicable legislation, and a practical approach to work.

Core Responsibilities

Facilities Management

1. Ensure UK project infrastructure at the Roundhouse is maintained and fit for purpose – i.e. café and kitchen, gardens and grounds, learning space, and offices.
2. Provide long-term comprehensive estates strategy and planning.
3. Liaise with other organisations that occupy space in the Roundhouse, and organise regular meetings to share information
4. Arrange for the advertising and letting of any vacant offices within the Roundhouse.
5. Ensure that basic facilities, such as water and heating, are well-maintained and that the building remains wind and watertight.
6. Oversee building projects, renovations, or refurbishments ensuring compliance at all times.
7. Ensure that facilities meet government regulations & environmental, health, & security standards.
8. Oversee & agree contracts and providers for services including utilities, security, cleaning, & maintenance.
9. Provide supervision & support for staff, contractors, and volunteers undertaking maintenance of the building & grounds.
10. Develop and drive forward organisational strategy towards Net Zero emissions.

Organisational and Legislative

1. Develop and review Health and Safety policies and procedures and keep abreast of current legislation.
2. Ensure the organisation has adequate insurance cover & disaster recovery procedures in place.
3. Arrange appropriate maintenance of equipment.

Health and Safety

1. Assume responsibility for Health and Safety matters across the organisation, including reporting of potential risks identified in line with policies and procedures and HSE requirements.
2. Ensure the safety of all persons on site (staff, volunteers, tenants, and visitors) in accordance with policies and procedural documents.
3. Identify risks involved in work activities and undertake such activities in a way that manage those risks.
4. Maintain work areas in a tidy and safe way and free from hazards.

Corporate Responsibilities

1. Ensure familiarity with, and adhere to, Signpost International’s policies and procedures and keep informed of all cross-departmental activities.
2. A commitment to Signpost International’s vision, mission, and values, and accepting of its identity as an international development and advocacy organisation actively engaged with the church.

Any other reasonable duties consistent with the responsibilities of the post as requested by the CEO.