Facilities Officer

AHDB - Agriculture and Horticulture Development Board; Coventry; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Life assurance 4x salary

Pension scheme

Annual leave 33 days + privileged day

Volunteer day

Job summary

AHDB is recruiting for a Facilities Officer/Senior Facilities Assistant to work from our HQ in Coventry, Monday to Friday. A full UK driving licence is essential. You will coordinate day-to-day facilities operations, ensure contracts and compliance are delivered effectively.

You will support the Facilities Manager and team to maintain a safe, compliant working environment across AHDB sites, with opportunities to contribute to continuous improvement of facilities processes.

Qualifications

• Experience in facilities/estates environment.
• Knowledge of health and safety legislation and compliance.
• Experience coordinating contractors and reviewing RAMS/permits.
• Experience implementing processes, policies or procedures.
• Strong organisational skills and attention to detail.
• Confident communication skills with stakeholders.
• Full UK driving licence; flexibility to be key holder.

Responsibilities

• Line management of a small Facilities team and deputising for the Facilities Manager.
• Overseeing facilities contracts, including cleaning, vending, post and consumables.
• Coordinating contractors; ensuring RAMS, insurance and certifications are reviewed and approved.
• Management of departmental purchase orders and related activity.
• Supporting audits with documentation and evidence of compliance.
• Enabling delivery and monitoring of planned and reactive maintenance across building systems.
• Ensuring statutory compliance across all services, including inspections and servicing.
• Assisting with health and safety procedures and risk assessments.
• Ensuring health and safety practices across AHDB buildings.
• Reporting activity to leadership and board where appropriate.
• Managing fire marshals, planning drills and maintaining documentation.
• Acting as key holder and emergency contact as required.

Skills

Facilities experience

Health & safety knowledge

Contract coordination

Policy implementation

Organisational skills

Stakeholder communication

Driving licence

Job description

We are currently recruiting for a Facilities Officer/Senior Facilities Assistant to work from our HQ in Coventry, Monday-Friday. A full UK driving licence is essential. In this role, you will play a key part in the coordination and day-to-day running of facilities operations, ensuring services, contracts and compliance activities are delivered effectively. Working closely with the Facilities Manager and wider team, you will support a safe, compliant and well‑managed working environment across AHDB sites. This is a varied and collaborative role, ideal for someone with strong organisational skills, a high attention to detail and experience within a facilities or estates environment. You will be confident managing priorities, working with internal stakeholders and external contractors and supporting continuous improvement across facilities processes.

About AHDB

We are the independent, impartial public body that unlocks success in British agriculture. Funded by a levy from over 100,000 British producers in the beef, lamb, pork, dairy and cereals sectors, we support and champion farmers, growers and processors, often where no one else can or will. We share the expert, evidence-based research and reports that inform on-farm decision making. We promote British produce to the UK public through domestic marketing campaigns, and we identify and open new global export opportunities to help farm businesses grow. We help levy payers learn more, sell more and export more to remain sustainable and profitable. Together, we deliver the insights, the influence and the impact that farmers need.

Responsibilities

• Line management of a small Facilities team, ensuring high service standards are maintained, and deputising for the Facilities manager when required
• Overseeing facilities contracts, including cleaning, vending, post and consumables
• Coordinating contractors, ensuring all compliance documentation (RAMS, insurance, certifications) is reviewed and approved prior to work commencing
• Management of departmental purchase orders and associated activity
• Supporting audits by providing documentation and evidence of compliance
• Enabling delivery and monitoring of planned and reactive maintenance across building systems
• Ensuring the effective delivery of statutory compliance across all services, including inspections, servicing and certification
• Assisting with the implementation of health and safety procedures and risk assessments
• Ensuring health and safety practices are adhered to across AHDB buildings
• Playing a key role in reporting activity, including board and leadership updates
• Managing fire marshals, including planning drills and maintaining documentation
• Acting as a key holder and emergency contact as required

Essential Criteria

• Previous experience of working within a facilities, estates or similar environment
• Good understanding of health and safety legislation and compliance requirements
• Experience of coordinating contractors and reviewing compliance documentation (e.g. RAMS, permits)
• Experience of implementing processes, policies or procedures
• Strong organisational skills and attention to detail, able to manage competing demands
• Confident communication skills, with the ability to engage with a range of stakeholders
• Full UK driving licence, with the flexibility to act as a key holder and emergency contact
• IOSH Working Safely or similar health and safety qualification preferred, along with fire warden certificate, although not essential

The Benefits

• 35 hours per week, Monday-Friday
• 33 days of annual leave plus one privilege day (inclusive of bank holidays)
• Life assurance cover (4x salary)
• A market-leading defined contribution pension scheme with Legal & General
• Enhanced pay of 20 weeks for maternity, adoption and shared parental leave, subject to length of service
• A paid day each year to volunteer and make a difference in your community
• Comprehensive Employee Assistance Programme
• Excellent training and development opportunities and an agreed development plan
• Recognition awards throughout the year
• Reward Gateway membership - this gives you a huge number of online discounts and savings

At AHDB, we are committed to developing, maintaining and supporting a culture of equality, diversity and inclusion, to include flexible working opportunities. This applies to both our workforce and the practices we follow.