Facilities Officer

Charity People; City Of London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A respected charity organization in London is seeking a proactive Facilities Officer for a temporary role. Responsibilities include managing post, supporting administrative functions, and ensuring health and safety compliance. The ideal candidate will have IOSH Managing Safely and strong interpersonal skills. This is a hands-on position, perfect for someone eager to contribute in a dynamic setting. Pay is £22.64 per hour plus holiday pay, with flexible working hours.

Qualifications

• Experience in facilities coordination and administrative support.
• Ability to manage incoming and outgoing post effectively.
• Must be a self-starter capable of working autonomously.

Responsibilities

• Manage incoming and outgoing post and use helpdesk ticketing systems.
• Conduct and record flushing regimes and carry out DSE assessments.
• Assist with logistics and support front-of-house duties.

Skills

Strong work ethic

Excellent communication skills

Proactive attitude

Education

IOSH Managing Safely

NEBOSH Facilities Management

Tools

MS Excel

Jira

Job description

Facilities Officer
Temporary, 3 months
3-5 days per week, flexible
£22,64 PAYE, plus £2.73 holiday pay per hour
Start between 28^th July-4^th August

Charity People are seeking a proactive and professional Facilities Officer to support the Facilities Team at a highly respected and renowned charity during a busy period whilst they undertake an upcoming office move. This is a hands on role combining administration tasks (60%) and facilities/health & safety tasks (40%), ideal for someone who thrives in a dynamic environment and is keen to learn.

Duties:

• Manage incoming and outgoing post, including use of Royal Mail Click & Drop and Online Business Account (OBA)
• Provide strong administrative support using MS Word and Excel (Everyday Excel use)
• Conduct and record flushing regimes and emergency lighting flick-tests
• Use helpdesk ticketing systems (Jira preferred) to manage facilities requests
• Maintain compliance documentation via H&S portals (Work Permits, RAMS, Checklists)
• Support reception/front-of-house duties, including visitor registration
• Assist with the upcoming office move and related logistics
• Carry out DSE assessments and ensure familiarity with RAMS
• Work independently and take initiative in a fast-paced environment

Requirements for the role:

• Essential Qualification: IOSH Managing Safely
• Desirable Qualification: NEBOSH Facilities Management
• Strong work ethic and a positive, can-do attitude
• Excellent communication skills and ability to ask questions and learn quickly
• Professional, outgoing, and able to slot into a team with minimal supervision
• Experience in facilities coordination and administrative support
• A self-starter who’s keen to muck in and contribute meaningfully

You will be a self-starter, confident, be able to work autonomously with a strong work ethic and who is fully committed at work.

Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.