Facilities & Office Manager

ZipRecruiter; London; On-site; GBP 40,000 - 45,000; Full time

Job summary

An established industry player in publishing is seeking a dynamic Facilities & Office Manager to enhance workplace services in their vibrant London office. This role offers the opportunity to shape a supportive office culture, manage a dedicated team, and oversee essential operations. The ideal candidate will bring extensive experience in facilities management, excellent communication skills, and a hands-on approach to problem-solving. Join a forward-thinking organization committed to creating an inclusive environment and driving operational excellence.

Qualifications

• Extensive facilities and office management experience in organizations with 150+ staff.
• Proven success in team management and development.

Responsibilities

• Managing and developing a facilities team, including recruitment and training.
• Overseeing office maintenance and repairs, ensuring compliance with health and safety.

Skills

Facilities Management

Office Management

Team Management

Event Coordination

Communication Skills

Microsoft Office

Customer Service

Job description

Job Description

Facilities & Office Manager

Prestigious Publishing House

Location: Central London

Work Arrangement: Fully Office-Based, Monday – Friday

Salary: £40,000 - £45,000 dependent on experience

This renowned publishing house, located in modern offices in central London, seeks an experienced facilities and office manager. The role involves shaping and enhancing workplace services, managing facilities, coordinating internal events, and fostering a vibrant, inclusive office culture.

Responsibilities include:

• Managing and developing a facilities team, including recruitment, training, and professional growth
• Overseeing office maintenance and repairs
• Improving office management processes and SLAs
• Monitoring usage of shared spaces and work areas
• Coordinating office layout, desk allocations, and expansion plans
• Managing the Operations budget, including cost-efficiencies and contract negotiations
• Supporting health and safety checks, maintenance, insurance audits, and contractor reviews
• Organizing in-house events and functions within budget
• Overseeing reception and visitor experience
• Managing cleaning, maintenance, HVAC, and security contracts
• Negotiating leases, renewals, and service agreements
• Ensuring health & safety compliance and risk assessments
• Coordinating onboarding/offboarding equipment for staff
• Reporting facility issues and metrics to senior management
• Administering insurance policies

Candidate Requirements:

• Extensive facilities and office management experience in organizations with over 150 staff
• Proven ability to coordinate and execute office events seamlessly
• Successful line management and team development experience
• Excellent communication skills, both written and verbal
• Strong numeracy, attention to detail, and accuracy
• High customer service orientation and stakeholder relationship skills
• Confident, decisive, with a proactive team approach
• Proficiency in Microsoft Office

Our client aims to interview candidates promptly and encourages early applications.

At Fourteen People, we are committed to equal opportunities for all candidates, regardless of characteristics such as sexuality or other protected attributes. We strive to enhance equity in the workplace.

Fourteen People Ltd acts as an Employment Agency for this vacancy.