Facilities & Office Manager

JR United Kingdom; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player in publishing seeks an experienced Facilities and Office Manager to enhance workplace services in their vibrant London office. This role involves leading a facilities team, overseeing office maintenance, and coordinating internal events to foster an inclusive culture. The ideal candidate will possess extensive management experience, strong communication skills, and a hands-on approach to problem-solving. Join a forward-thinking company committed to diversity and creating a supportive work environment where your contributions will make a significant impact.

Qualifications

• Extensive facilities and office management experience in companies with 150+ staff.
• Proven team management and development skills.

Responsibilities

• Managing and developing a facilities team, including recruitment and training.
• Overseeing office maintenance, repairs, and health and safety compliance.

Skills

Facilities Management

Team Management

Event Coordination

Communication Skills

Customer Service Orientation

Attention to Detail

Job description

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About the Role

This high-profile publishing house, based in beautiful, modern offices in central London, is seeking an experienced facilities and office manager. The role involves shaping and driving outstanding workplace services, managing facilities, coordinating internal events, and fostering a supportive, vibrant, and inclusive office culture.

Responsibilities include:

• Managing, mentoring, and developing a facilities team, including recruitment, training, and professional development
• Overseeing office maintenance and repairs
• Improving office management processes and SLAs
• Monitoring usage of common areas and workspaces
• Coordinating office layout changes and expansion plans
• Managing the Operations budget and negotiating contracts
• Handling health and safety checks, insurance audits, and contractor reviews
• Organizing in-house events and functions within budget
• Overseeing reception and welcome experience
• Managing contracts for cleaning, maintenance, HVAC, and security
• Negotiating leases and service agreements
• Ensuring health and safety compliance and risk assessments
• Coordinating onboarding and offboarding equipment needs
• Reporting facility issues and metrics to senior management
• Managing insurance policies

Candidate Requirements:

• Extensive facilities and office management experience in companies with 150+ staff
• Experience in coordinating and delivering office events
• Proven team management and development skills
• Excellent communication skills
• Attention to detail and numeracy skills
• Strong customer service orientation and stakeholder relationship skills
• Confident, decisive, and hands-on attitude

Our client aims to interview candidates promptly, so please apply quickly if interested.

At Fourteen People, we are committed to diversity, equity, and inclusion, offering equal opportunities to all candidates regardless of background or characteristics.

Fourteen People Ltd acts as an Employment Agency for this vacancy.