Facilities Office Assistant (16830a)

Kingdom Services Group Ltd; City of Edinburgh; On-site; GBP 40,000 - 60,000; Part time

Job summary

A facility management company in Edinburgh is looking for an Office Assistant to support office operations at a bank office. This position offers flexible hours (20 hours per week, Monday to Friday) and a rate of £12.21 per hour. Candidates are preferred to have effective communication skills and proficiency in Microsoft Office. Responsibilities include managing supplies, logging jobs, and ensuring a safe working environment. A contributory pension scheme and overtime opportunities are available.

Benefits

Contributory pension scheme

Friendly and supportive team

Overtime opportunities

Qualifications

• Previous office experience is advantageous but not essential.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Change toner cartridges, log and close jobs in REALM.
• Escort courier for deliveries of stationery and paper.
• Unpack deliveries and organize supplies.
• Replenish kitchen supplies.
• Log faults with vending machines.
• Distribute mail and deliveries, notify recipients if absent.
• Manage security passes, including issuance, activation, and return.
• Provide cover during absences.
• Use DHL+ portal for outgoing mail.
• Arrange furniture for meetings.
• Handle reactive work orders and locker reassignments.
• Adjust environmental controls as needed.

Skills

Effective communication skills

Proficiency in Word, Excel, PowerPoint

Customer-focused and service-oriented

Knowledge of H&S legislation

Flexible, team-oriented, and able to work under pressure

Understanding of business ethics and confidentiality

Job description

Social network you want to login/join with:

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Client:

Kingdom Services Group Ltd

Location:

Edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

b23c14827e59

Job Views:

4

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

An excellent opportunity has arisen to join Kingdom Cleaning as an Office Assistant working at a Bank Office building in Edinburgh, EH8 area.

Hours: On average 20 hours per week, shifts as per site rota. Monday to Friday 09:00 - 13:00

Pay Rate: £12.21 per hour.

Own transport is required due to location of the site.

Reporting directly to the Area Manager, the role involves providing office services, maintaining assets, and ensuring a safe and comfortable working environment to support the cleaning service.

What’s in it for you?

• Contributory pension scheme.
• A friendly and supportive team.
• Overtime opportunities.

Key Accountabilities:

• Change toner cartridges, log and close jobs in REALM.
• Escort courier for deliveries of stationery and paper.
• Unpack deliveries and organize supplies.
• Replenish kitchen supplies.
• Log faults with vending machines.
• Distribute mail and deliveries, notify recipients if absent.
• Manage security passes, including issuance, activation, and return.
• Provide cover during absences.
• Use DHL+ portal for outgoing mail.
• Arrange furniture for meetings.
• Handle reactive work orders and locker reassignments.
• Adjust environmental controls as needed.

Personal Experience/Qualifications/Skills:

This role offers a great opportunity for career growth. Previous office experience is advantageous but not essential.

• Effective communication skills.
• Proficiency in Word, Excel, PowerPoint.
• Customer-focused and service-oriented.
• Knowledge of H&S legislation.
• Flexible, team-oriented, and able to work under pressure.
• Understanding of business ethics and confidentiality.