Facilities Manager - UK, Ireland and Netherlands

TN United Kingdom; Aberdeen City; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee operations across the UK, Ireland, and Netherlands. This role involves strategic planning for construction projects, managing budgets, and ensuring compliance with safety standards. The ideal candidate will have a strong background in facility management and excellent communication skills, enabling them to coordinate with various stakeholders effectively. This position offers the opportunity to make a significant impact in a dynamic environment, promoting safety and efficiency while managing multiple projects. If you're looking to lead facilities management in a forward-thinking organization, this is the role for you.

Qualifications

• Proven hands-on experience as a facilities manager or relevant role.
• Knowledge of technical/engineering operations and best practices.

Responsibilities

• Planning and coordinating construction projects across multiple locations.
• Overseeing preventative maintenance and ensuring compliance with regulations.

Skills

Project Management

Communication Skills

Decision-Making

Multi-Project Management

Attention to Detail

People Management

Regulatory Knowledge

Education

BSc/BA in Facility Management

IWFMA Qualification Level 4

Tools

MS Office

Job description

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Facilities Manager - UK, Ireland and Netherlands, Aberdeen

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Client:

Bristow

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

98e831e756bb

Job Views:

4

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

We invite applications for the Facilities Manager position for the UK, Ireland, and Netherlands.

PRINCIPAL RESPONSIBILITIES:

1. Planning and coordinating all construction or remodelling projects across facilities in the UK, Ireland, and Netherlands, including coordination with Owners, Architects, and General Contractors.
2. Overseeing preventative maintenance, coordinating repairs, contractors, and subcontractors, ensuring statutory testing and maintenance are completed, and all certifications and records are maintained on site.
3. Providing strategic oversight of the portfolio and preparing formal commissions and technical briefs to manage complex projects, considering the impact on occupants, staff, and visitors to minimize disruption.
4. Negotiating, terminating, and reviewing lease documents for new facilities and expansions; liaising with property owners and management companies.
5. Reviewing and managing lease and rates schedules monthly and annually.
6. Tracking project budgets and invoices related to construction projects.
7. Inspecting construction and installation progress to ensure compliance with CDM regulations and quality standards.
8. Ordering, maintaining, and effectively utilizing capital equipment.
9. Developing and managing the facility budget, tracking expenses, and seeking cost-effective solutions.
10. Position may require up to 50% travel.
11. Responding promptly to urgent issues or emergencies.
12. Ensuring staff and contractors complete work satisfactorily, following up on deficiencies.
13. Promoting safety culture and ensuring the safety and well-being of all stakeholders.
14. Supervising and managing facilities coordinators, including hiring, training, and performance reviews.
15. Performing other duties as assigned.
16. Capturing energy usage to improve efficiency across locations.
17. Maintaining building and grounds, ensuring all facilities and equipment meet codes and standards.
18. Conducting safety inspections across the UK, NL, and IRL, addressing safety concerns, and ensuring safety and functionality.
19. Working with Legal to negotiate, maintain, and track leases.
20. Identifying and implementing cost-saving synergies across locations.
21. Standardizing costs and vendor contracts, reviewing them regularly.
22. Ensuring fiscally responsible project management.
23. Maintaining company vehicles in compliance and good condition.
24. Reviewing leasing costs and negotiating rates for company vehicles.
25. Overseeing space management and layout optimization.
26. Working with regulatory agencies regarding standards and codes.
27. Preparing tenders for service contractors and managing contractor relationships.
28. Scheduling work to minimize operational impact.
29. Managing central services like security, maintenance, waste disposal, and recycling.
30. Project managing major schemes, liaising with departments for smooth implementation.
31. Acting as “Duty Holder” for Asbestos, “Client” for CDM, and water safety responsibilities.
32. Developing and maintaining performance indicators, monitoring regional performance.
33. Managing facility budgets, tracking expenses, and seeking cost efficiencies.
34. Supervising facilities coordinators, including hiring, training, and evaluations.

Qualifications

• BSc/BA in facility management, engineering, business administration, or relevant field; or equivalent experience.
• An IWFMA qualification at level 4 or above is advantageous.

Experience

• Proven hands-on experience as a facilities manager or relevant role.
• Knowledge of technical/engineering operations and best practices.
• Experience managing multi-site or multi-country operations is desirable.
• Experience developing and implementing procedures.
• Knowledge of purchasing, procurement, and P&L management is essential.

Skills and Knowledge

• Ability to manage projects, set goals, analyze results, and improve processes.
• Efficient multi-project management and resource coordination.
• Decision-making confidence and ownership.
• Procedural focus, attention to detail, and logical thinking.
• Excellent communication and presentation skills.
• Strong planning skills and adaptability to change.
• People management skills and integrity.
• Broad business understanding and application to service and financial goals.
• Effective prioritization and independent working ability.
• Legislative and regulatory knowledge.
• Proficiency in MS Office and administrative skills.

Note: All applicants should have the right to live and work in the UK at the time of application.

Due to high application volume, only shortlisted candidates will be contacted. Thank you for your application efforts.

Closing Date: Friday 30th May 2025 (C.O.B)