Facilities Manager - London Law Firm - Ilford

QED Legal LLP; Ilford; On-site; GBP 45,000 - 60,000; Full time

Job summary

QED Legal LLP is seeking an experienced Facilities Manager to take ownership of facilities across its London offices, ensuring safe, compliant, and well-maintained premises.

The role covers maintenance planning, contractor management, health & safety, security, archiving, and office moves, with out-of-hours support as needed. Candidates should have law-firm facilities experience and strong organisational skills.

Qualifications

• Experience managing multiple offices or premises.
• Strong knowledge of planned and reactive building maintenance.
• Experience managing contractors, suppliers and service contracts.
• Experience obtaining quotations and monitoring facilities expenditure.
• A good understanding of workplace health & safety.
• Experience maintaining facilities and compliance documentation.

Responsibilities

• Oversee day-to-day facilities operation across multiple offices and premises.
• Coordinate planned and reactive maintenance, repairs and improvements.
• Develop annual and 3-year maintenance programmes.
• Manage contractors, suppliers and external service providers.
• Monitor costs, obtain quotations and ensure value for money.
• Support health & safety, building compliance and security.

Skills

Managing multiple offices

Facilities maintenance

Contract management

Health & safety

Procurement

Organisational skills

Microsoft Office

Tools

Microsoft Office

Job description

FACILITIES MANAGER – LONDON LAW FIRM

London, Ilford | Full-Time, Permanent | Office Based

Competitive Salary, dependent on experience

An excellent opportunity has arisen for an experienced Facilities Manager to join a busy and established London law firm, taking ownership of facilities management across multiple offices, storage locations and associated premises.

This is a varied, hands-on role within a professional and regulated legal environment. You will play a key part in ensuring the Firm’s offices remain safe, secure, compliant, well maintained and fit for purpose.

We are looking for someone practical, proactive and highly organised who enjoys taking ownership, solving problems and managing everything from planned maintenance and contractors to health & safety, security and office projects.

The Role

Working across the Firm’s London locations, you will oversee the day-to-day facilities operation and act as a key point of contact for premises and facilities-related matters.

• Managing facilities across multiple law firm offices, storage locations and premises
• Coordinating planned and reactive maintenance, repairs and improvement works
• Developing annual and three-year planned maintenance programmes
• Managing contractors, suppliers and external service providers
• Obtaining quotations, monitoring costs and ensuring value for money
• Managing facilities contracts, procurement and supplier relationships
• Supporting health & safety, building compliance and fire safety
• Overseeing building security, access control, keys and alarm systems
• Supporting risk assessments and maintaining compliance documentation
• Managing the Firm’s archiving, records storage and confidential file destruction programmes
• Supporting office moves, refurbishments and facilities projects
• Maintaining accurate maintenance schedules, facilities records and documentation
• Identifying opportunities to improve services, processes and cost efficiency
• Responding to occasional out-of-hours callouts, including evenings and weekends

What We’re Looking For

You will ideally have previous experience as a Facilities Manager, Facilities Coordinator, Premises Manager, Workplace Manager or in a similar facilities position.

You should have:

• Experience managing multiple offices or premises
• Strong knowledge of planned and reactive building maintenance
• Experience managing contractors, suppliers and service contracts
• Experience obtaining quotations and monitoring facilities expenditure
• A good understanding of workplace health & safety
• Experience maintaining facilities and compliance documentation
• Strong organisational and prioritisation skills
• Good IT skills, including Microsoft Office
• A proactive, practical and solutions-focused approach
• The confidence to work independently and see issues through to resolution

Previous facilities experience within a law firm would be particularly advantageous, especially where you have worked within a multi-office legal practice.

However, applications are also welcomed from experienced facilities professionals coming from professional services or similarly regulated environments who understand the importance of confidentiality, compliance, security and maintaining high professional standards.

An IWFM qualification, IOSH Managing Safely, NEBOSH or equivalent facilities/health & safety qualification would also be beneficial, although strong practical experience will absolutely be considered.

Why Apply?

This is a fantastic opportunity to take genuine ownership of a varied and important facilities management function within a law firm.

You will work across the Firm and have a visible impact on the smooth running of its offices, covering maintenance, compliance, contractors, security, archiving, workplace projects and ongoing improvements.

Hours:

Monday–Friday, 9:00am–5:30pm, with occasional out-of-hours callouts

Location:

London – office based and multi‑site

Contract:

Permanent, full‑time

Salary:

Competitive, dependent on experience

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