Facilities Manager – Leeds & North

Ashdown Phillips

Leeds

Hybrid

GBP 45,000 - 65,000

Full time

2 days ago

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Benefits offered by this job

Employer pension contribution 3%

Life assurance 4x basic salary

Income protection

Season ticket loan (interest free)

Bonus scheme

AP Rewards discounts

Job summary

Ashdown Phillips in Leeds is seeking a dynamic Facilities Manager to lead all FM services for a high-profile multi-occupier building. You will manage day-to-day operations, budgets, contracts, and performance of M&E, security, cleaning, and building fabric maintenance.

The role requires hands-on leadership, strong knowledge of health and safety legislation, and proven ability to deliver high service standards while fostering a culture that reflects Ashdown Phillips values.

Qualifications

Experience managing multi-occupier, complex properties.
Strong budget, service charge, and contractor management skills.
Excellent organisational and time‑management skills; able to work under pressure.

Responsibilities

Lead, manage, and develop all FM services for the building.
Manage budgets, forecasts, and contracts for security, M&E, cleaning, and building fabric maintenance.
Ensure statutory compliance across health, safety, environment, and security standards.
Develop strong relationships with occupiers, clients, and colleagues to maintain service levels.
Lead the FM team and contractor partners, driving performance and accountability.

Tools

Microsoft Word

Microsoft Excel

Job description

We are seeking a dynamic and accomplished Facilities Manager to become an integral member of our Leeds team.

We pride ourselves on providing a brilliant service so time management, the ability to work under pressure, self-motivate and prioritise are an absolute must. We are offering a real opportunity to grow within a company with a reputation of promoting and growing talent, working with an impressive client base.

Acting as a visible ambassador for the company’s values, consistently demonstrating them in behaviour, decision-making, and leadership. Champion a culture where our values are embedded in everyday activities, actively promoting and reinforcing them across teams. Align actions and initiatives with the wider company strategy, helping translate strategic goals into practical outcomes while inspiring others to do the same.

At Ashdown Phillips, we celebrate diversity, embracing individuals from all backgrounds and experiences. We are committed to fostering an inclusive and equitable workplace where everyone can thrive and be themselves. We believe that by bringing together unique perspectives, we create dynamic, forward-thinking teams.

What We’re Looking For

We need a proactive, hands-on professional who can lead from the front. You will:

Have experience managing multi-occupier, complex properties, ideally within a managing agent environment.
Demonstrate a proven track record of delivering excellent service while managing budgets and contractors.
Be confident, self-motivated, and able to work in a fast-paced environment, prioritising effectively under pressure.

We pride ourselves on fostering talent, offering career growth, and working with a prestigious client

base. This role is perfect for someone who thrives on responsibility, enjoys variety, and wants to leave

their mark on a high-profile property.

Key Responsibilities

Lead, manage, and develop all FM services for the building, ensuring best-in-class operational delivery.

Manage budgets, forecasts, and contracts for security, M&E, cleaning, and building fabric maintenance.
Ensure statutory compliance across health, safety, environment, and security standards.
Act as the main point of contact for occupiers, clients, contractors, and stakeholders, building strong professional relationships.
Drive a culture of excellence, embedding company values, leading by example, and motivating teams and contractors to deliver consistently high standards.
Monitor, develop, and support the FM team, identifying training needs, improving competencies, and reviewing performance regularly.
Identify and implement environmental and sustainability initiatives aligned with strategic objectives.
Contribute to property marketing, ensuring that the building is presented as a premier, high-performing workspace.

Communication & Stakeholders

You will liaise with a wide range of contacts, including:

Contract managers and service providers (M&E, security, cleaning)
Fabric maintenance contractors
Landlord representatives (architects, surveyors, consultants, insurance agents, marketing and letting agents)
Ashdown Phillips & Partners colleagues (MD, Directors, Senior and Associate Directors, surveyors, and consultants)
Health & Safety consultants, local authorities, and the fire brigade
Occupiers and their fit-out teams

Key Accountabilities

Deliver cost-effective, high-quality FM services that meet landlord and occupier expectations.

Procure, manage, and monitor contractors and service providers to achieve optimum performance.
Oversee and control budgets, ensuring proper allocation and reporting.
Ensure compliance with all statutory and internal obligations relating to the property.
Develop strong relationships with occupiers, clients, and colleagues to maintain and improve service levels.
Lead the FM team and contractor partners, driving performance and accountability.
Ensure life safety systems and building services are maintained on schedule.
Identify and implement sustainability opportunities.
Represent the company professionally to all stakeholders, promoting the building and our values.

Personal Specification

We are looking for candidates who demonstrate:

Excellent knowledge of Health, Safety, and Environmental legislation (IOSH essential; NEBOSH desirable)
Proven experience managing multi-occupier, complex properties
Strong budget, service charge, and contractor management skills
Problem-solving ability and resource optimisation skills
Exceptional organisational and time‑management skills, able to respond effectively under pressure
Self‑motivation and ability to work independently
Excellent interpersonal and communication skills
Flexibility in approach and working patterns
IT literacy (Microsoft Word and Excel)
Qualifications: IWFM Membership, IOSH, NEBOSH

Competitive Package

Growth and Development – We offer extensive opportunities and support for personal and professional development including sponsorship for professional qualifications.
Financial: Employer Pension contribution 3%, life assurance at 4 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme, financial and mortgage advice through AP rewards.
Health & Leisure: 25 days annual leave + public holidays and 3 additional wellbeing days, wellbeing support, mental health support, 2 volunteering days per year, cycle to work scheme, eye care voucher, AP Rewards offering 100’s of discounts for everyday needs. Employee Assistance Programme, Help@Hand, a collaborative company culture and social events.

As a Disability Confident Employer, we are committed to making reasonable adjustments to the recruitment process and all disabled candidates (as defined by the Equality Act 2010) who satisfy the minimum criteria for the role will be guaranteed an interview. If this is required, please contact us. Applications from candidates irrespective of their background, gender, race, sexual orientation, religion or age are welcomed, providing the required criteria is met.

Technical Skills and Knowledge

A Facilities Manager should understand the operation, maintenance, and lifecycle

management of: