Facilities Manager

Carter Jonas LLP; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading property and asset management firm is seeking an experienced Facilities Manager in London. The role involves managing a portfolio for a key client, overseeing contractors, ensuring compliance with health and safety legislation, and preparing detailed inspection reports. The ideal candidate will possess strong client management skills, be highly organized, and have relevant experience in facilities management.

Benefits

Flexible benefits including health cash plans

Cycle to work scheme

Opportunity for flexible working arrangements

Qualifications

• Extensive experience in facilities management.
• Thorough understanding of health and safety legislation.
• IT literacy and competency with relevant software.

Responsibilities

• Conduct 350 property inspections in a London Borough.
• Oversee third-party contractors and ensure service quality.
• Prepare detailed property reports and check tenant's H&S compliance.

Skills

Client Management

Communication Skills

Negotiation Skills

Organizational Skills

Health and Safety Understanding

IT Literacy

Education

IWFM accreditation

Job description

We are seeking an experienced Facilities Manager to bring their experience and enthusiasm to our Commercial Property and Asset Management team based in London. The post holder will take the lead on all aspects of facilities management relating to the portfolio of a key client based in the London Borough of Ealing. This will include overseeing the third-party contractors, conducting regular inspections of properties, supervising, and overseeing any planned maintenance and major works. This is a new role and will suit an experienced facilities manager looking for a new career challenge.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can be discussed at the application stage.

Main tasks:

• Arranging and completing 350 property inspections, by public transport, in a west London Borough for a Local Authority Client.

• Preparing detailed property reports for those inspections.
• Liaising with the surveying team with regards to any breaches of tenants covenants discovered such as repair, use, occupation, trespass etc.
• Checking the tenants H&S compliance to include, but not limited to, Fire Risk assessments, Electrical Testing, Gas testing, Asbestos Surveys, Legionella Testing and preparing reports on the same for submission to the clients.
• Providing FM services as follows for our Central London office portfolio
• Procuring and retendering third party service contracts.
• Overseeing the third-party contractors ensuring the highest quality of service.
• Ensuring best value for money for third party service contracts.
• Logging and tracking helpdesk enquiries.
• Dealing with insurance claims.
• Liaising with tenants in a timely fashion and keep surveyor colleagues informed of any salient matters arising.
• Dealing with tenant enquiries regarding repairs and maintenance.
• To coordinate, supervise and review all planned maintenance works
• To take a lead role in the event of any proposed major works, plant replacement or other similar projects
• Setting service charge budgets and assisting in the reconciliation of service charge accounts

What will it take to be successful?

We are seeking a highly experienced Facilities Manager with a thorough understanding of all relevant health and safety legislation. The post holder will have strong client management and excellent communication and negotiation skills, well organised and the ability to work to deadlines. You will be IT literate and comfortable working with databases and relevant software. Involving frequent travel, this role will require a valid driving license. An IWFM accreditation would be highly desirable.