Facilities Manager

Health Matters (UK) Ltd; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in the UK is seeking a Facilities Manager to oversee day-to-day facilities management across multiple locations. The successful candidate will ensure a safe and compliant working environment while managing third-party service providers and health and safety compliance. Responsibilities include overseeing operations, coordinating service levels, and maintaining property portfolio management. Ideal candidates should have matching qualifications and proven experience in a multi-site regulated industry.

Qualifications

• Proven experience in a Facilities Manager role.
• Strong knowledge of health and safety regulations.
• Experience managing third-party service providers.

Responsibilities

• Oversee daily operations of all UK sites to ensure they are safe and functional.
• Ensure compliance with health and safety legislation and conduct site audits.
• Manage relationships with external suppliers and support office refurbishments.

Skills

Communication

Negotiation

Stakeholder Management

Health and Safety Compliance

Education

IOSH / NEBOSH certification

IWFM qualification or equivalent

Tools

CAFM systems

Job description

The primary purpose of this role is to oversee the day-to-day facilities management across multiple UK office locations, ensuring a safe, compliant, and well-maintained working environment. This role involves direct management of third-party service providers, responsibility for health and safety compliance, and active involvement in lease portfolio and property matters.

Key Responsibilities/tasks

Facilities Management

• Oversee daily operations of all UK sites to ensure facilities are safe, secure, and fully functional.
• Coordinate and monitor service levels of third-party facilities management providers (cleaning, security, maintenance, etc.).
• Implement planned and reactive maintenance schedules.
• Manage budgets related to facilities and office operations.
  
  

Health & Safety Compliance

• Ensure compliance with all health and safety legislation and company policies across all locations.
• Conduct regular site audits and risk assessments.
• Maintain health and safety records and ensure appropriate staff training and awareness.
• Act as a key contact for incident and emergency response planning.
  
  

Lease & Property Portfolio Management

• Maintain an up-to-date lease register across all sites.
• Monitor lease renewal dates, break clauses, rent reviews, and dilapidation responsibilities.
• Act as the main liaison with property lawyers and external agents on lease negotiations and legal matters.
• Ensure alignment of property strategy with operational needs of the business.
  
  

Stakeholder & Supplier Management

• Serve as the primary point of contact for internal stakeholders on all facilities and property matters.
• Manage relationships with external suppliers, contractors, property agents, and legal advisors.
• Support site moves, office refurbishments, or space planning projects.
  
  

Qualifications

• IOSH / NEBOSH certification
• IWFM qualification or equivalent
• Experience with CAFM systems
• Background in property or legal liaison work
  
  

Experience / Skills

• Proven experience in a Facilities Manager role, ideally within a multi-site and regulated industry such as financial services or broking.
• Strong knowledge of health and safety regulations (IOSH or NEBOSH certification preferred).
• Experience managing third-party service providers and contractor performance.
• Solid understanding of lease agreements and property management.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to travel across UK sites as required.