Facilities & Indirect Procurement Specialist

HSB Technical Ltd; Southampton; On-site; GBP 36,000 - 44,000; Full time

Job summary

HSB Technical Ltd is recruiting an Indirect Buyer for a permanent role on the South Coast. You will manage indirect spend across facilities, HR, marketing and outsourced services, negotiating contracts and setting performance expectations.

The ideal candidate brings facilities procurement experience, strong negotiation and Excel skills, and the ability to collaborate with multiple departments to deliver value.

Qualifications

• Proven experience in indirect procurement or a comparable buying role.
• Strong facilities procurement experience, including sourcing and managing facilities service providers.
• Experience purchasing HR support and marketing services.
• Experience negotiating or managing leasing agreements.
• A track record of setting up, managing and renewing supplier contracts.
• Experience monitoring supplier performance and resolving service delivery issues.
• Experience handling smaller outsourced service requirements.
• Strong negotiation skills and the ability to assess costs, commercial terms and supplier proposals.
• Good Excel skills and experience using purchasing or ERP systems.

Responsibilities

• Manage indirect purchasing across facilities, leasing, HR support, marketing and smaller outsourced service requirements.
• Take a leading role in facilities procurement, sourcing suitable providers for maintenance, servicing and other site support requirements.
• Work with department managers to define requirements, budgets and service expectations.
• Identify, assess and onboard suppliers and service providers.
• Prepare and manage requests for quotation, tenders and supplier selection exercises.
• Negotiate pricing, leasing arrangements, service levels and contractual terms.
• Set up supplier contracts with clear scopes, responsibilities, performance measures and renewal dates.
• Monitor supplier performance against agreed service levels, quality, cost and delivery expectations.
• Address supplier performance issues and coordinate corrective action with internal stakeholders.
• Manage contract renewals and review opportunities to improve value and service.
• Support smaller outsourcing projects from initial requirement through to supplier appointment and delivery.
• Maintain accurate supplier, contract and purchasing records using ERP systems and Excel.
• Ensure purchasing activity follows internal approval processes and procurement policies.

Skills

Indirect procurement

Facilities procurement

Negotiation

Excel

ERP systems

Stakeholder management

Cost analysis

Education

Procurement or supply chain qualification

Tools

Excel

ERP systems

Job description

HSB Technical Ltd is recruiting an Indirect Buyer for a permanent role on the South Coast. You will manage indirect spend across facilities, HR, marketing and outsourced services, negotiating contracts and setting performance expectations.

The ideal candidate brings facilities procurement experience, strong negotiation and Excel skills, and the ability to collaborate with multiple departments to deliver value.