Facilities Helpdesk and Planning Coordinator

Sodexo; Liverpool; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Wellbeing platform

Employee Assistance Programme

24/7 virtual GP

Discounts scheme

Pension plan

Learning & development tools

Bike to Work

Enhanced benefits

Job summary

Sodexo is seeking a organised Facilities Helpdesk & Planning Coordinator for our Liverpool site. You will manage a busy helpdesk, coordinate maintenance tasks and act as the link between the client, engineering teams and operations to ensure service levels are met.

The role requires strong communication skills, IT proficiency and the ability to manage competing priorities in a fast-paced environment. On-site parking and development opportunities are available.

Qualifications

• Previous experience in a helpdesk, facilities, maintenance coordination or administration role.
• Experience handling and escalating customer or client queries.
• Excellent customer service and communication skills.
• Strong IT and computer skills.
• Good planning, organisation and time-management abilities.
• Ability to work independently and as part of a team.
• Positive, flexible and proactive approach.
• Willingness to learn and develop in the role.
• Good attention to detail and ability to work under pressure.
• Awareness of GxP requirements.

Responsibilities

• Manage incoming helpdesk calls and emails, providing a professional and helpful service to clients and colleagues.
• Raise, manage and monitor work orders, ensuring requests progress within SLA and KPI requirements.
• Coordinate and plan reactive and planned maintenance activities to support effective job completion.
• Review work requests, establish priorities and allocate resources.
• Liaise with maintenance teams, engineers, supervisors and clients to coordinate planned works.
• Monitor work order completion and follow up on outstanding activities to support KPI performance.
• Attend and coordinate daily engineering huddles with latest information and escalation of issues.
• Provide administrative support to hard and soft services teams.
• Manage PPE and workwear ordering per site procedures.
• Maintain records including TSAs and permits.
• Support asset management data input and general office administration.
• Provide cover for Hard Services Coordinator when required.
• Build positive relationships with pharmaceutical clients and internal teams.
• Identify opportunities to improve planning and service delivery.

Skills

Helpdesk coordination

Facilities management

Administration

Customer service

IT literacy

Planning & scheduling

Teamwork

Proactive attitude

Attention to detail

GxP awareness

Job description

The following content displays a map of the jobs location - Liverpool

Facilities Helpdesk and Planning Coordinator

Job Reference SDX/TP/1215451/162212

Number of Positions:

1

Contract Type:

Permanent – Full Time

Up to £31000 per annum plus Sodexo Benefits

Working Hours:

40

Location:

Liverpool

Closing Date:

23/10/2026

Job Category:

Facilities Management

UK Corporate Services

Job Introduction

• Full time
• Monday to Friday
• Up to £31000 per annum plus our Sodexo employee benefits package
• On site free parking
• Opportunities for professional development

Facilities Helpdesk & Planning Coordinator

Liverpool, L24 9LN

At Sodexo, we’re passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.

We are looking for an organised, proactive and customer-focused Facilities Helpdesk & Planning Coordinator to join our team at a busy pharmaceutical site in Liverpool.

This is a key role within the operation, providing a professional helpdesk service while coordinating and planning maintenance and facilities activities. You will act as an important link between the client, engineering teams and operational planning, ensuring requests are captured accurately, prioritised appropriately and delivered within agreed service levels.

As a Facilities Helpdesk & Planning Coordinator you'll:

• Manage incoming helpdesk calls and emails, providing a professional and helpful service to clients and colleagues.
• Raise, manage and monitor work orders, ensuring requests are progressed within agreed SLA and KPI requirements.
• Coordinate and plan reactive and planned maintenance activities to support effective job completion.
• Review work requests, establish priorities and ensure the correct resources are allocated.
• Liaise with maintenance teams, engineers, supervisors and clients to coordinate planned works.
• Monitor work order completion and follow up on outstanding activities to support KPI performance.
• Attend and coordinate daily engineering huddles, ensuring teams have the latest information and any issues are escalated appropriately.
• Provide administrative support to both hard and soft services teams.
• Manage PPE and workwear ordering in line with site procedures.
• Maintain relevant records, including TSAs and permits.
• Support asset management data input and general office administration.
• Provide cover for the Hard Services Coordinator when required.
• Build positive working relationships with pharmaceutical clients and internal teams.
• Identify opportunities to improve planning, scheduling and service delivery.

What we're looking for:

We’re looking for someone who is highly organised, confident communicating with different stakeholders and able to manage competing priorities in a busy environment.

You’ll ideally have:

• Previous experience in a helpdesk, facilities, maintenance coordination or administration role.
• Experience handling and escalating customer or client queries.
• Excellent customer service and communication skills.
• Strong IT and computer skills.
• Good planning, organisation and time-management abilities.
• The ability to work independently while also contributing effectively as part of a team.
• A positive, flexible and proactive approach.
• The willingness to learn and develop within the role.
• Good attention to detail and the ability to work under pressure.
• Awareness of GxP requirements.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Ready to be part of something greater?

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.