Facilities / Health & Safety Coordinator (Maternity Cover)

SMT; Nottingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global engineering solutions provider is seeking a Facilities / Health & Safety Coordinator to ensure compliance with health and safety regulations. You will manage vehicle bookings, arrange safety trainings, and maintain records of inspections. Ideal candidates should have the NEBOSH certificate and excellent organisational skills. This role offers flexible working hours and various employee benefits.

Benefits

Flexible working hours

Enhanced annual leave

Cycle to work scheme

Healthcare

Employee Assistance Programme

Retail discounts

Enhanced pension scheme

Qualifications

• NEBOSH certification is essential.
• Previous reception and administration experience preferred.
• Ability to multitask and stay organised in a fast-paced environment.

Responsibilities

• Manage the booking process of company vehicles.
• Arrange safety inspections and training for employees.
• Conduct regular inspections for Health and Safety compliance.
• Prepare reports on workplace accidents and incidents.

Skills

NEBOSH General Certificate in Occupational Health & Safety

Excellent communication skills

Exemplary customer service skills

Excellent organisational skills

IT skills including MS Outlook, Word, Excel, and Teams

Job description

Job Role: Facilities / Health & Safety Coordinator

Department: Facilities / Health & Safety

Location: Nottingham, UK

Employment Type: Full-Time, Maternity cover

We are a global engineering solutions provider dedicated to providing leading engineers with the expertise and tools to deliver innovative powertrain technology.

About The Role

As a Facilities Health & Safety Coordinator, you will be part of our Facilities / Health & Safety department team. This role is crucial for ensuring the smooth operation of our buildings by overseeing maintenance, safety, and repairs. You will create safety policies, investigate accidents, and ensure compliance with Health and Safety regulations.

Your Responsibilities Will Include

• Managing the booking process of company vehicles, including driving license checks.
• Arranging annual and interim service checks for all offices, including fire extinguishers, air conditioning, PAT testing, and electrical testing.
• Booking equipment services and arranging follow-up work if required.
• Organising necessary safety training for employees and maintaining records of participation and renewals.
• Organising external annual Health & Safety & fire inspections.
• Updating trackers, including service agreement and contract renewals.
• Holding quarterly Health & Safety meetings, preparing minutes, and distributing them.
• Holding quarterly Fire Marshal meetings, preparing minutes, and distributing them.
• Preparing and submitting all planning applications, including listed building consent.
• Addressing repair needs promptly, coordinating with relevant teams or contractors, including conducting checks on contractors, ensuring risk assessments are conducted, and submitting permits to work if required.
• Maintaining accurate records of maintenance activities and safety checks.
• Conducting regular inspections to ensure compliance with Health and Safety standards.
• Creating Risk Assessments and conducting annual reviews.
• Creating safety policies covering rules, regulations, accident investigation, and reporting procedures.
• Investigating workplace accidents, incidents, and near misses, drafting reports, and determining causes.
• Coordinating DSE assessments and acting as DSE assessor where required.
• Managing the asset register of equipment at company sites.
• Performing general ad-hoc administration tasks, supporting the admin team and the business as needed.
• Staying up-to-date and compliant with relevant legislation, policies, and procedures, especially regarding Information Security, Data Protection, and Quality.
• Performing any other duties as requested from time to time.

Skills & Experience

• NEBOSH General Certificate in Occupational Health & Safety.
• Excellent communication skills and a professional telephone manner.
• Personable, positive, enthusiastic, with exemplary customer service skills.
• Excellent organisational and multitasking skills.
• Flexible and adaptable.
• Proactive and able to apply own initiative when required.
• Previous reception and administration experience.
• IT skills including MS Outlook, Word, Excel, and Teams.

Why Choose SMT?

At SMT, we offer a fast-paced, flexible, and enjoyable working environment where you can truly make an impact. You will have opportunities to develop skills, share knowledge, and work as a team to drive continual improvement.

Our benefits include flexible working hours, enhanced annual leave, cycle to work scheme, healthcare, Employee Assistance Programme, retail discounts, and an enhanced pension scheme.

SMT is committed to equal opportunities for all.