Facilities Finance and Admin Manager

Allesgutmann Media Design; Kingston upon Hull; On-site; GBP 35,000 - 40,000; Full time

Job summary

An established industry player is seeking a dynamic Facilities Finance & Admin Manager to lead a dedicated team in Hull. This role is pivotal in managing financial performance and operational delivery within a major PFI contract. You will oversee financial reporting, budgeting, and facilities administration, ensuring compliance and efficiency. Ideal candidates will possess strong leadership skills, financial acumen, and a solid understanding of facilities management. Join this exciting opportunity to make a significant impact in a vital leadership role, where your contributions will drive operational success and enhance service delivery.

Qualifications

• Proven experience in leading teams and managing financial operations.
• Strong understanding of facilities management and PFI contracts.

Responsibilities

• Lead a small team to ensure efficient helpdesk operations and financial administration.
• Manage financial reporting, budgeting, and forecasting for the contract.

Skills

Team Leadership

Financial Management

Budgeting & Forecasting

Facilities Management Knowledge

Attention to Detail

Stakeholder Management

Education

Experience in Financial Administration

Experience in Facilities Management

Tools

CAFM systems

Microsoft Office Suite

Job description

Facilities Finance & Admin Manager

Location: Hull

Salary: £35,000 – £40,000 p/a

Contract: Temporary to Permanent

Are you ready to step into a vital leadership role at the heart of facilities management? We're currently recruiting for a Facilities Finance & Admin Manager to join a major PFI contract in Hull — an opportunity to make a real impact managing both financial performance and operational delivery.

You'll lead a small, dynamic team (currently three strong) and oversee the helpdesk function and the financial administration that keeps the contract running smoothly.

Key Responsibilities

1. Team Leadership: Manage, mentor, and support a small admin team, ensuring helpdesk operations are efficient and responsive.
2. Financial Management: Take ownership of financial reporting, including month-end processes (income and cost accounting, stock reporting, P&L accounts, variance analysis, and forecasting).
3. Budgeting & Forecasting: Manage annual budgets, monthly forecasts, and contribute to budget versus actual analysis with detailed commentary.
4. Facilities Admin: Coordinate PPM schedules, statutory inspections, and reactive maintenance reporting through CAFM systems, ensuring full compliance with legal and contract obligations.
5. Invoice & Cost Control: Reconcile catering, variations, damage, hospitality, and community use accounts, and manage cash reconciliation.
6. Stakeholder Management: Liaise directly with subcontractors and clients to resolve invoice queries, process variations, and maintain service records.
7. Payroll & HR Admin: Manage monthly timesheets, sickness records, and payroll submissions.
8. Operational Support: Support minor works projects, procurement activities, and help ensure smooth day-to-day office and facilities operations.

What We're Looking For

1. Experienced People Manager: Confident in leading teams and managing relationships at all levels.
2. Financially Savvy: Solid background in financial administration, budget management, and cost control.
3. Facilities Management Knowledge: Understanding of FM operations is essential; PFI contract experience is highly advantageous.
4. Tech-Savvy: Comfortable using CAFM systems and Microsoft Office Suite (especially Excel).
5. Detail-Obsessed: High level of attention to accuracy and compliance in financial and operational reporting.
6. DBS Clearance: Enhanced DBS will be required for this role.