Facilities Coordinator (Shutdown)

ISS Facilities Services; Weybridge; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading facility management company in Weybridge is seeking an FM Shutdown Team Coordinator. This role involves overseeing complex building systems, coordinating tasks, and ensuring seamless execution. Candidates should have strong expertise in facility management and hands-on experience in work order management. The position offers a unique opportunity for professional growth in a specialized environment.

Qualifications

• Strong background in hard FM or coordination is essential.
• Experience in contractor coordination is critical.
• Advanced admin skills required, ideally at coordinator level.

Responsibilities

• Attend shutdown planning meetings and record minutes.
• Manage work orders using TriRiga CAFM system.
• Coordinate tasks and materials to ensure seamless execution.

Skills

Strong background in hard FM or service & maintenance coordination

Hands-on experience with managing work orders and POs

Skilled in contractor booking and coordination processes

Confident reviewing WIP, financial documentation, and reporting

Advanced admin capabilities

Experience with CAFM or similar FM systems

Job description

FM Shutdown Team Coordinator

Location: Weybridge, KT15 3NB

Hours of work: 40

Contract Type: Permanent


We're hiring an FM Shutdown Team Coordinator to join a highly specialised site in Weybridge.

Job Description

This is a rare chance to work in a unique environment, offering exposure to some of the most specialised and uncommon building systems in the UK.

The role promises a technically engaging workload, perfect for those seeking variety and complexity beyond typical maintenance responsibilities.

With few opportunities like this nationwide, it’s an excellent step for anyone looking to develop their career in a truly distinctive setting.

Key Responsibilities

Attend and contribute to regular shutdown planning meetings
Accurately record and distribute meeting minutes to stakeholders
Raise and manage work orders using TriRiga CAFM system
Schedule internal teams and external contractors for required tasks
Collate and submit RAMS to Compliance Monitoring Officer
Coordinate materials and manage goods receipt to avoid delays
Oversee full shutdown process to ensure seamless execution

Professional and Personal Competencies/Qualifications

Strong background in hard FM or service & maintenance coordination
Must have hands-on experience with managing work orders and POs
Skilled in contractor booking and coordination processes
Confident reviewing WIP, financial documentation, and reporting
Advanced admin capabilities, ideally at coordinator/senior admin level
Not suitable for entry-level or general admin/customer service profiles
Experience with CAFM or similar FM systems is essential

UK The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]