Facilities Coordinator - Retail

ZipRecruiter; City Of London; On-site; GBP 22,000 - 30,000; Part time

Job summary

A leading premium retail brand in London is seeking a proactive Facilities Assistant to join their team on a temporary basis. The role includes overseeing post, setting up the office, and maintaining communal spaces. Ideal candidates will have previous office experience and be available to start immediately. This role is based on-site in London, providing a great opportunity to grow within facilities management.

Qualifications

• Previous office or facilities experience is essential.
• Must be available to start immediately.
• Comfortable working five days a week in an office environment.

Responsibilities

• Oversee incoming and outgoing post distribution.
• Set up the office each morning, restocking supplies.
• Keep meeting rooms prepared and tidy.

Skills

Organisational skills

Hands-on approach

Calm demeanor

Job description

Job Description

Overview

An established premium retail brand is seeking a proactive Facilities Assistant to join their team on a temporary basis. This role supports the wider facilities function to ensure the smooth running of the office environment and building operations. It's an excellent opportunity for someone with general office experience who is looking to grow a career within facilities management.

Please note: The role includes some manual handling of deliveries and moving stock between floors.

Responsibilities

• Oversee incoming and outgoing post, ensuring it is distributed quickly and accurately.
• Set up the office each morning, including restocking supplies, ensuring equipment is operational, and maintaining communal spaces.
• Keep meeting rooms prepared, tidy, and fully equipped for use.
• Monitor stationery and kitchen consumables, placing orders and keeping spaces organised.
• Arrange servicing or repairs for office equipment as required.
• Support a safe and tidy workspace by clearing walkways and keeping fire exits clear.
• Help with moving furniture, assisting with deliveries, and preparing large mailings.
• Carry out weekly fire alarm checks and support with evacuation procedures.
• Flush water systems weekly and log activity in line with compliance requirements.
• Assist with workstation assessments and basic H&S administration.
• Carry out small maintenance tasks (fixing notice boards, cupboards, minor repairs).
• Liaise with external contractors to arrange building maintenance or repairs.

Qualifications and requirements

• Availability to start immediately
• Previous office or facilities experience
• A calm, organised approach and willingness to be hands-on
• Comfortable working in a busy, office-based role five days per week

This is an immediate start position based on-site in London.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, and .