Facilities Coordinator

Gamma; Newbury; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

25 days leave

Private medical insurance

5.1% matched pension contributions

Enhanced parental leave

Life assurance and income protection

Share save plan

EV and Cycle scheme

Employee discounts

Volunteer day

Job summary

Gamma is seeking a part-time Facilities Coordinator to ensure a safe, compliant, and efficient office environment across UK sites. You will support health and safety admin, procurement, and reception duties with 20 hours per week over four days.

Responsibilities include coordinating maintenance with contractors, managing office supplies, and maintaining records, while supporting other Gamma locations remotely when required.

Qualifications

• Ability to coordinate with a cross-functional team.
• Strong interpersonal skills, integrity, customer focus.
• Ability to multi-task and be proactive.
• Experience in facilities, workplace or office coordination.
• Reception management and general office operations experience.

Responsibilities

• Act as primary contact for facilities-related queries.
• Coordinate maintenance with contractors and service providers.
• Manage office supplies, stationery and equipment.
• Conduct regular health and safety inspections and audits.
• Maintain fire alarm tests and emergency lighting checks.
• Provide a professional reception and manage visitors and deliveries.
• Maintain health and safety records and supplier data.

Skills

Cross-Functional teamwork

Interpersonal skills

Proactive multitasking

Reception management

Health and safety inspections

Contractor management

Purchase orders

Customer service

Documentation

Job description

• Please note this is a Part-time role, 20 hours per week flexible over 4 days

• Please note this is a Part-time role, 20 hours per week flexible over 4 days

A Bit About Us

At Gamma we provide voice, data, and mobile solutions to businesses across the UK, Germany, Spain, and the Benelux region.

Our people are at the heart of everything we do. When you join us, you’ll be part of a collaborative, forward-thinking team that’s transforming how businesses connect and communicate globally.

We’re growing fast, but we never lose sight of what matters: our people. Whether you're looking to develop your skills, take on new challenges, or make a meaningful impact, Gamma is the place to do it.

What is the role responsible for?

The facilities Coordinator is responsible for providing a safe, compliant, efficient, and professional working environment for employees, visitors, and contractors. The role combines facilities management, health and safety administration, procurement support, and reception services, ensuring the smooth day-to-day operation of the office while supporting other company locations remotely when required.

What will you be doing day-to-day?

Here are a few examples of what you could be involved with:

• Act as the primary contact for facilities-related queries.
• Coordinate maintenance activities and liaise with contractors and service providers.
• Manage office supplies, consumables, stationery and workplace equipment.
• Conduct regular building inspections and report defects.
• Complete scheduled site health and safety inspections, checklists and audits.
• Carry out weekly fire alarm tests and maintain records.
• Conduct monthly emergency lighting tests and coordinate annual certification requirements.
• Maintain health and safety documentation and statutory records.
• Manage Fire Marshal and First Aider registers.
• Raise facilities and procurement purchase orders.
• Provide a professional reception service.
• Welcome and manage visitors, deliveries, mail and meeting room bookings.

What You’ll Bring

• You don’t need experience in everything listed—but we’re especially keen to hear from people with some of the following skills:
• Capable of coordinating efforts with members of a cross-functional team
• Good interpersonal skills; high integrity; customer focused; and quality driven
• Must be able to multi-task and be proactive.
• Ability to establish & maintain effective working relationships.
• Previous experience in facilities, workplace or office coordination
• Experience of managing a reception and general office environment
• Experience of health and safety inspections, contractor management, purchase orders and supplier management.
• First Aid or Fire Marshal experience desirable

What do we offer you?

• 25 days annual leave + birthday
• Subsidised private medical insurance
• 5.1% matched pension contributions
• Enhanced parental leave
• Life assurance and Income protection
• Share save and incentive plans
• Electric Vehicle and Cycle scheme
• Employee discounts
• Volunteer day

A few things to note

We require all candidates to be eligible to work in the UK and pass a basic DBS check.

If you don’t meet every requirement but feel you could thrive in this role, we would still encourage you to apply.

Gamma is an equal-opportunity employer committed to building diverse, inclusive teams where everyone feels valued and can be their authentic selves. We welcome applicants from all backgrounds, especially those underrepresented in our industry. As a family-friendly employer, we foster a culture of trust, autonomy, and flexibility to support your work-life balance and help you thrive at Gamma.

For recruitment agencies – we have a network of fantastic partners that support us in our hiring from time to time. We’re not looking to increase that network currently, so please don’t send speculative CVs.