Facilities Coordinator

Neuberger Berman; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in financial services seeks a Facilities Coordinator to join their Corporate Real Estate team in London. This pivotal role involves ensuring a secure and functional working environment through effective facilities management and coordination, alongside safety compliance. The position offers an opportunity to contribute to diverse operational tasks in a dynamic workplace, requiring strong organisational and communication skills.

Qualifications

• 2-3 years' experience in facilities coordination or a similar role.
• Strong understanding of building services and facilities management processes.

Responsibilities

• Assist in daily operational tasks related to office facilities.
• Manage and coordinate maintenance and repair activities for office equipment.
• Ensure compliance with health and safety regulations.

Skills

Organisational Skills

Communication

Education

Health and Safety Qualification (IOSH or NEBOSH)

Facilities Management Certification (IWFM or IFMA)

Tools

CAFM

BMS

PowerPoint

Excel

Job description

Your Team

The Corporate Real Estate team is responsible for Front of House, hospitality, Events Management and Facilities. The facilities team is responsible for maintaining a safe and comfortable workspace for employees and is in charge of space planning, security, compliance with health and safety regulations.

The Role

The Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment, working closely with the CRE Manager and other departments to ensure the firm's needs are met efficiently.

Primary Responsibilities

• Assist the CRE Manager in daily operational tasks, ensuring the smooth functioning of all office facilities in EMEALA.
• Assist in preparing and monitoring the facilities budget, processing invoices, and tracking expenses.
• Provide facilities oversight and support to other Neuberger Berman offices in EMEALA
• Manage and coordinate routine maintenance and repair activities for office equipment, HVAC systems, BMS, and other facility infrastructure.
• Day to day liaison with landlords and local authority officials.
• Solicit bids from contractors for and award contracts after securing required approvals. Maintain a working knowledge of all vendor contracts and ensure specifications are met.
• Assist with managing space allocation and layout planning
• Maintain an inventory of office supplies, furniture, and equipment, ensuring adequate stock levels.
• Ensure that all offices in EMEALA comply with health and safety regulations, and coordinate regular safety inspections.
• Assist in developing and implementing emergency procedures and evacuation plans, and participate in safety drills.
• Respond to and coordinate contractors during out-of-hours building emergencies, such as power outages, ensuring swift and effective resolution.
• Maintain accurate records of facilities operations, including maintenance logs, service contracts, and warranty information.
• Set up and coordinate meeting rooms, including arrangement of furniture and audio/visual equipment.
• Provide support for facilities-related projects, such as office moves, and minor works
• Support the implementation of sustainability programs, such as recycling and energy efficiency measures.
• Oversee the building security measures, including the management of access cards and keys.
• Provide logistical support for events held within the office premises, including setup and breakdown.
• Any other duties as reasonably required

Qualifications and Experience

• Minimum of 2-3 years' experience in facilities coordination, assistant manager or a similar role.
• Health and Safety Qualification, e.g. IOSH or NEBOSH
• Facilities Management certification e.g. IWFM or IFMA

Technical Skills

• Good understanding of building services and facilities management processes
• Strong organisation skills
• Proficient in the use of standard office software including PowerPoint and Excel and facilities management systems including CAFM and BMS.

Interpersonal Skills

Excellent verbal and written communication skills for interacting with staff and other stakeholders.

Neuberger Berman is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [e-mail].

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