Facilities Coordinator

FRED PERRY LTD; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading fashion brand in London is seeking a Facilities Coordinator to manage all facilities responsibilities for their Head Office. The role involves maintenance, health and safety checks, managing corporate travel, and administrative duties. Ideal candidates will have at least 2 years in a facilities role and strong administrative skills. This position offers a competitive salary and diverse employee benefits.

Benefits

Annual performance-related bonus

Competitive salary

Generous pension scheme with 8.5% contribution

Enhanced maternity and paternity packages

Private healthcare

25 days of annual leave plus bank holidays

Cycle to work scheme

Social Events

Qualifications

• Minimum of 2 years’ experience in a similar facilities role.
• IOSH/NEBOSH qualifications are an advantage but not essential.

Responsibilities

• Lead on all facilities responsibilities for Head Office.
• Manage daily checks and upkeep of PPMs.
• Handle corporate travel bookings and queries.
• Cover reception and post duties when required.

Skills

Strong administrative and IT skills

Knowledge of building maintenance

Familiarity with HVAC systems

Tools

Microsoft Office

Microsoft Teams

Job description

Triple Wimbledon champion Fred Perry founded his brand in 1952. He was the son of a cotton spinner, who played and fought his way through, always with style – and despite the establishment. Today, Fred Perry is a global community of over 370 employees, all inspired by the Laurel Wreath and what it represents.

PURPOSE:

The Facilities Coordinator will take the lead on all hard and soft services and facilities responsibilities for Head Office. Being the first point of contact for all facilities issues, resolving them quickly and effectively.

KEY RESPONSIBILITIES:

• Maintenance – Daily checks, upkeep of monthly PPMs, KPIs and SLAs. Being reactive to any plant building or HVAC issues.
• H&S – Daily walkarounds to check for H&S issues, weekly fire bell tests, and fire warden responsibilities. Reporting any issues to the Facilities Manager. DSE Assessments
• Cars – Handling insurance claims, PCN charges, monthly driving licence checks, fuel card contracts and monitoring.
• Travel – Having knowledge of corporate travel bookings, covering all booking of international and UK trips, travel insurance queries, and travel insurance claims.
• Mobile Phones – Administration of mobile phone contracts, account management/monthly reports, broken/faulty phones, phone upgrades, and pool phone management.
• Sample sales – Arranging and setting up staff sample sales, working on payments and payment administration.
• Security & Keyholding – Keyholding duties, administration on access control system. Maintenance and replacement of security cards, CCTV maintenance and requests.
• Financial – Expenses administration
• HR – Covering new starter H&S tours
• Front of House – Covering reception, post and courier duties when required.
  Must be available to cover team holidays and sickness.

THE PERSON:

• Minimum of 2 years’ experience in a similar facilities role
• Strong administrative and IT skills. Microsoft Office and Teams
• Knowledge and experience of building maintenance and HVAC systems are essential.
• IOSH/NEBOSH qualifications are an advantage, but not essential.

HOURS:

As we continue to work in a more flexible way, the Head Office acts a brand hub, where we can all connect and collaborate with one another. This role is office based (London).

BENEFITS:

We are proud to offer a wide range of benefits to all our staff and continue to reassess what our community needs from us to thrive. We don’t want to be a good company to work for; we want to be a great one. Here are some things we currently offer:

• Annual performance-related bonus
• Competitive salary
• Generous staff discount and regular sample sales
• Generous pension scheme with 8.5% company contribution
• Option to buy an extra 5 days' holiday annually
• Enhanced maternity and paternity packages
• Life insurance
• Private healthcare
• Cycle to work scheme
• Early finish Fridays
• Season ticket loan
• Additional benefits with long service
• 25 days of annual leave plus bank holidays
• Annual birthday vouchers
• EAP
• Social Events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.