Facilities Coordinator

LJ Recruitment; City Of London; On-site; GBP 25,000 - 26,000; Full time

Job summary

A recruitment agency in London is seeking a Facilities & Health & Safety Coordinator to support retail store operations. Responsibilities include monitoring maintenance requests, coordinating with suppliers, and ensuring compliance with Health & Safety standards. The ideal candidate will have strong organizational skills and a solid understanding of Health & Safety practices, with a competitive salary of £25,000-£26,000 per annum.

Qualifications

• Proven experience in a facilities or admin support role is desirable.
• Ability to multitask and manage varying responsibilities.
• Customer-focused mindset with a collaborative approach.

Responsibilities

• Monitor maintenance and H&S inboxes, log requests, and coordinate responses.
• Raise jobs with suppliers, track work progress, and escalate when needed.
• Create and manage purchase orders and support invoice processing.

Skills

Excellent organisational skills

Understanding of Health & Safety

Strong communication skills

Knowledge of Microsoft Office

Attention to detail

Job description

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️ Facilities & Health & Safety Coordinator (Temporary)
Location: Farringdon, London
Salary: Equivalent to £25,000-£26,000 per annum
Contract: Full-Time, Temporary
Start Date: ASAP

Are you a well-organised, proactive individual with a keen eye for detail and a passion for keeping spaces safe and running smoothly? We're on the lookout for a Facilities & Health & Safety Coordinator to join our busy Retail Operations team based in vibrant Farringdon.

This is a fantastic opportunity to gain hands-on experience supporting a portfolio of retail stores, coordinating maintenance tasks, and ensuring compliance with Health & Safety standards.

Your Role

As the first point of contact for all store maintenance and Health & Safety queries, you'll be the engine behind our store support function. Working closely with the Retail Facilities Manager, you'll make sure maintenance issues are resolved quickly and efficiently while ensuring high standards of safety across all locations.

Key Responsibilities

Monitor maintenance and H&S inboxes, log requests, and coordinate responses.

Raise jobs with suppliers, track work progress, and escalate when needed.

Create and manage purchase orders and support invoice processing with finance.

Track maintenance spend and support budget monitoring.

Set up new suppliers and maintain contractor data in the MaintainX system.

Assist with new store openings (e.g., utilities and PPM scheduling).

Support store closures by coordinating utility/service cancellations.

Maintain records of inspections, repairs, and PPM schedules.

Distribute emergency contact info and respond to urgent maintenance queries.

Conduct occasional site visits to assess store maintenance and safety needs.

What You'll Bring

Excellent organisational and multitasking skills.

A solid understanding of Health & Safety in the workplace.

Confident communicator - face-to-face, by phone, and in writing.

Strong working knowledge of Microsoft Office (Excel, Outlook, Word).

High attention to detail and a customer-focused mindset.

A collaborative team player who can also work independently.

Experience in a similar facilities or admin support role is desirable.

Why Join Us?

Gain valuable experience in retail facilities and Health & Safety.

Be part of a supportive, hands-on team based in central London.

Work in a fast-paced environment where your input makes a real difference.

Competitive pay equivalent to £25,000-£26,000 per annum.