Facilities Compliance Administrator

Kingston Barnes Ltd; Hawthorn; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global real estate service firm in Hawthorn is seeking a Facilities Compliance Administrator. In this role, you will ensure compliance with UK health, safety, environmental, and building regulations. Responsibilities include managing documentation, assisting with audits, and maintaining compliance records. The ideal candidate will have previous experience in a compliance role and be proficient in Microsoft Office. This position offers a competitive salary and benefits package, along with a supportive and inclusive working environment.

Benefits

Competitive salary and benefits package

Generous annual leave entitlement

Pension scheme

Ongoing professional development opportunities

Supportive working environment

Qualifications

• Previous experience in a compliance, facilities, or administrative role.
• Working knowledge of UK health and safety and/or building regulations.
• High level of accuracy and attention to detail.
• Excellent organizational and communication skills.

Responsibilities

• Maintain accurate compliance records, including statutory certificates and inspection reports.
• Support the coordination of planned preventative maintenance (PPM) and inspections.
• Ensure compliance with relevant UK legislation.
• Assist in preparing for and responding to audits.

Skills

Compliance management

Attention to detail

Organizational skills

Communication skills

Proficient in Microsoft Office

Education

IOSH Managing Safely or NEBOSH Certificate

Tools

CAFM or CMMS systems

Job description

Overview

The Company

Our Client is the global leader in real estate services and leverages the industry\'s most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally, we employ over 70,000 employees and operate in 48 countries.

The Role

As the Facilities Compliance Administrator, you will play a key role in supporting the Facilities team by ensuring full compliance with UK health, safety, environmental, and building regulations. You\'ll manage documentation, assist with audits and inspections, and help ensure we meet our legal obligations and internal standards across all sites.

Key Responsibilities

• Maintain accurate compliance records, including statutory certificates, inspection reports, and risk assessments.
• Support the coordination of planned preventative maintenance (PPM) and statutory inspections.
• Ensure compliance with relevant UK legislation such as the Health and Safety at Work etc. Act 1974, Control of Substances Hazardous to Health (COSHH), and the Building Regulations.
• Assist in preparing for and responding to internal and external audits.
• Track and follow up on actions arising from inspections, audits, and risk assessments.
• Liaise with external contractors, service providers, and regulatory bodies.
• Assist in the development and review of compliance policies and procedures.
• Maintain Health & Safety documentation, including accident/incident records and training logs.

Person Specification

• Essential:
  • Previous experience in a compliance, facilities, or administrative role.
  • Working knowledge of UK health and safety and/or building regulations.
  • High level of accuracy and attention to detail.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Excellent organisational and communication skills.
  • Ability to prioritise workload and meet deadlines.
• Desirable:
  • IOSH Managing Safely, NEBOSH Certificate, or similar Health & Safety qualification.
  • Experience using CAFM or CMMS systems.
  • Understanding of ISO standards (e.g. ISO 45001, ISO 14001).

What Our Client Offers

• Competitive salary and benefits package
• Generous annual leave entitlement
• Pension scheme
• Ongoing professional development opportunities
• A supportive and inclusive working environment