Facilities Co-ordinator - 4 days a week

The Caraires Consultancy; Lutterworth; On-site; GBP 33,000; Full time

Job summary

A consultancy in Lutterworth is seeking a Facilities Coordinator for a 12-month fixed-term contract, focusing on office management and safety. The role entails maintaining office standards, managing facilities, and supporting compliance with health and safety regulations. Candidates should have a minimum of 2 years relevant experience and strong administration skills.

Qualifications

• At least 2 years of relevant experience in an office/facilities environment.
• Methodical approach with the ability to prioritize tasks.
• Calm and professional communication style.

Responsibilities

• Maintain and develop standards to ensure a positive environment.
• Coordinate planned maintenance and certifications.
• Support the Health and Safety Team.

Skills

Administration functions

IT confidence

Communication

Job description

Lutterworth - office based. 12 month fixed term contract (initially on a temporary basis). 4 days a week, Monday - Thursday (30 hours). Salary: £32,376 pro rata (£17.18 per hour).

Key Accountabilities:

1. Manning a reception area, maintaining and developing standards of all facilities to ensure a positive, secure, and safe environment for colleagues, visitors, and contractors.
2. Key holder responsibilities.
3. Developing and maintaining the client's asset register.
4. Defining the process for booking meeting rooms to enable colleagues to self-serve.
5. Coordinating planned maintenance and certifications, such as fire extinguishers and fire alarms.
6. Assisting fire wardens with weekly fire alarm tests and annual fire drills.
7. Supporting the outsourced Health and Safety Team and ensuring risk assessments are up to date.

Knowledge and Experience:

1. At least 2 years of relevant experience in an office/facilities environment.
2. Experience with a wide range of administration functions and confidence with IT.
3. Methodical approach, ability to prioritize, and capability to work independently.
4. Calm, professional communication style.

This role reports to the Senior People and Culture Partner.