Facilities Co-ordinator

Nhs-1; Nottingham; On-site; GBP 32,000 - 39,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Facilities Coordinator (Band 5) to oversee services at The Wells Road Centre and support at Hopewood, Highbury, Duncan McMillian House, Lings Bar, and community sites.

The role focuses on delivering safe, high‑quality facilities services to patients, staff and visitors, with a DBS check required and consideration of NHS Agenda for Change guidelines.

Qualifications

• Experience in a supervisory or junior management position within a similar environment.
• Experience with financial and budgetary control including identifying areas for cost efficiencies.
• Experience in the monitoring of food hygiene/safety including auditing of operational catering departments, based on legal requirements of the Food Safety Act 1990.
• Working within an NHS/healthcare setting.
• Leadership/management of teams.

Responsibilities

• To support the operational delivery of comprehensive, high quality, cost effective Facilities Services in all aspects of the NHS plan ensuring performance standards are achieved.
• To adhere to national and local initiatives to achieve objectives, balance scorecards and performance indicators.
• Provide support to Facilities Services in the delivery of safe, high quality service to patients, staff and visitors.

Skills

Communication

Negotiation

Leadership

Complaint handling

MS Office

Time management

Education

ILM Level 3

IOSH Qualification

Level 4 in Management /ILM/NEBBS

Prince 2 Project Management

Facilities Management Qualification

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Main area Facilities Grade Band 5 Contract Permanent: Monday to Friday Hours Full time - 37.5 hours per week (Monday to Friday 8am to 4pm) Job ref 186-861-26-CS

Employer Nottinghamshire Healthcare NHS Foundation Trust Employer type NHS Site The Wells Road Centre Town Nottingham Salary £32,073 - £39,043 per annum (pro rata for part time) Salary period Yearly Closing 15/10/2026 23:59

Band 5

We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility

Job overview

An opportunity for a highly motivated individual who is able to role model the Trusts core values as a Facilities Coordinator. To coordinate and support services based at the following sites, The wells Road Centre but will be expected to support at Hopewood, Highbury, Duncan McMillian House, Lings Bar and Community and contribute to the wider Facilities teams.

You will join our busy Facilities team in the delivery of a continuously improving safe, high quality service to patients, staff and visitors.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

Main duties of the job

To support the operational delivery of comprehensive, high quality, cost effective Facilities Services in all aspects of the NHS plan ensuring all performance standards are achieved, including specific elements of Trust and National performance frameworks, Trusts policies and procedures, quality issues, staff training, Government led initiatives, Food Safety and Health & Safety legislation, and internal procedure/service manuals within the department , whilst striving for continuous improvement.

Working for our organisation

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Detailed job description and main responsibilities

This role requires an individual with knowledge, skills and experience to be able to provide support to Facilities Services in the delivery of a continuously improving safe, high quality service to patients, staff and visitors.

The role requires an individual with knowledge of Facilities Services and legislative requirements to enable a customer focused service delivery across the soft facilities functions.

To adhere to national and local initiatives in order to achieve their objectives, that feature in key performance indicators, balance scorecards and assessment of the Trusts performance e.g. Government Buying Standards, CQUIN, Care Quality Standards, PLACE, Cleanliness, Infection Prevention and Control, Nutritional Standards, HCAI, Health and Safety etc.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Person specification

Qualifications

• ILM Level 3 and/or relevant Industry Experience in leadership and management.
• IOSH Qualification
• Level 4 in Management /ILM/NEBBS (or equivalent)
• Prince 2 Project Management
• Facilities Management Qualification

Experience

• Experience in a supervisory or junior management position within a similar environment though not necessarily the NHS
• Experience with financial and budgetary control including identifying areas for cost efficiencies
• Experience in the monitoring of food hygiene/safety including auditing of operational catering departments, based on legal requirements of the Food Safety Act 1990.
• Experience in the monitoring of food hygiene/safety including auditing of operational catering departments, based on legal requirements of the Food Safety Act 1990.
• Working within a NHS/healthcare setting
• Leadership/management of teams
• Experience with financial and budgetary control including identifying areas for cost efficiencies

Knowledge

• Management, knowledge and understanding of Government and/or NHS initiatives
• Awareness, understanding and experience of leading and influencing the implementation of the requirements of the ‘NHS Plan’ relevant to Facilities Services
• Knowledge of relevant legislation and regulations including their implementation at an operational level.
• Knowledge of risk, health, safety and welfare in the work place related to Facilities Services
• Understanding of the needs of Forensic mental health and learning disability services.
• ISO 1401

Skills

• Excellent communication and negotiating skills with the ability to communicate effectively and appropriately both written and verbal to staff, customers, and patients at all levels.
• Ability to gain co-operation from NHS staff at various levels of the organisation for the effective development of the service.
• Ability to lead and motivate a team of people across multi-disciplinary services.
• Ability to deal with complaints/problems from patients and/or carers or members of staff with tact and understanding
• Computer literate and an understanding of Microsoft Outlook, Word, Excel and PowerPoint
• Ability to work to tight deadlines and prioritises competing demands
• Ability to deal with frequent interruptions to planned working to deal with business or staff issues

Contractual Requirements

• A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.
• Attend Trust mandatory training

Values and Behaviours

• All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
• All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Physical Requirements

• Has the physical ability to perform the full range of duties

Training

• Ability to undertake all mandatory training as required by the individual site
• Ability to undertake any necessary skills and competency training required by the post

Additional Information

• We reserve the right to close the post early once we have received a sufficient number of applicants.
• The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
• In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
• For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Chelsea Rothwell Job title Facilities Support Services Manager (South) Email address [e-mail] Telephone number 07385112388 Additional information [e-mail] 07824821814