Facilities & Business Support Coordinator

UK Atomic Energy Authority; East Midlands; On-site; GBP 33,000 - 36,000; Full time

Benefits offered by this job

Pension scheme

Relocation allowance

Flexible working

Employee Assistance Programme

Annual leave 25 days + holidays

Career development opportunities

Inclusive culture

Job summary

UK Fusion Energy (UKFE) Ltd, a subsidiary of UK Atomic Energy Authority, is seeking a proactive Programme Administrator for the STEP Programme based at West Burton, Nottinghamshire. The role involves coordinating high-level administrative tasks, onboarding, and supporting senior leaders in a fast-evolving fusion energy project.

You will manage diaries, travel, meetings, and site access, while ensuring confidential handling of information and providing clear, timely communications across the

Qualifications

• GCSE grade C or equivalent in English and Maths.
• Proven administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Ability to prioritise multiple tasks and work to deadlines.

Responsibilities

• Provide high-quality administrative and secretarial support to the STEP Programme Manager and Senior Leadership Team.
• Manage programme information and maintain confidentiality.
• Coordinate induction and onboarding for new starters.
• Organise programme events and briefings with Internal Communications.
• Maintain STEP HIVE SharePoint with useful resources.
• Act as Inclusion Ambassador and Culture Champion for the STEP community.

Skills

Organisational skills

Communication

Discretion

Multi-tasking

Education

GCSE English & Maths

Tools

Microsoft Office

Job description

The UK Government has established UK Fusion Energy (UKFE) Ltd , a subsidiary of UK Atomic Energy Authority (UKAEA), to lead the charge in delivering fusion energy through design and delivery of the Spherical Tokamak for Energy Production (STEP) prototype fusion plant. UKFE is establishing itself, setting up the company, attracting talent, engaging with industry, developing a supply chain, and planning and constructing of the STEP prototype.

Fusion energy, crucial for combating climate change and ensuring energy independence, is expected to be commercially viable by mid-century. The UK, led by UKFE, aims for a prototype fusion plant, targeting first operations around 2040. UK Fusion Energy Ltd will lead delivery, collaborating with industrial partners and building a fusion supply chain with an estimated global sector value of £7tn per year. Join UKIFS and the STEP programme to be involved in this ground breaking journey.

As an employee of UKFE, you will benefit from:

• Outstandingdefined benefit pension scheme,details of which can be found at the end of this advert.
• Corporatebonus schemeup to7%and aRelocationallowance (if eligible).
• Flexible working optionsincluding family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programmeand trained Mental Health First Aiders,
• Generous annual leaveallowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range ofcareer development opportunities
• A vibrantculturecommitted to being fullyinclusive

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

The salary for this role is £32,903 + excellent benefits including outstanding pension.

The closing date to apply for this position is the 20th October 2026.

This position is to be based at West Burton, Nottinghamshire and onsite working is expected for 3 days each week.

For more information on UKIFS, visit: https://careers.ukaea.uk/wp-content/uploads/download/UKIFS_CandidateRecruitmentPack.pdf

This is a varied and dynamic position where you will act as a central point of coordination for the STEP Programme. Your responsibilities will include:

• Providing high-quality administrative and secretarial support to the STEP Programme Manager and Senior Leadership Team, aligned with the business calendar.
• Managing programme information and correspondence with discretion and confidentiality.
• Coordinating induction and orientation for new starters, ensuring a seamless onboarding experience.
• Working closely with the Internal Communications team to organise programme events and briefings.
• Collaborating with colleagues to maintain and update the STEP HIVE SharePoint with useful resources.
• Acting as an Inclusion Ambassador and Culture Champion, representing the wider STEP community.

Key Accountabilities

• Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access.
• Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications.
• Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation.
• Data & Record Management: Maintain accurate records and data systems, following organisational policies on IT security and document control.
• Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations.
• Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes.

What We’re Looking For

• Strong organisational and communication skills, with the ability to manage multiple priorities.
• A proactive approach and attention to detail.
• Experience in administration within a complex organisation is desirable.
• Ability to work collaboratively and champion inclusion and culture within the team.

Essential:

• GCSE grade C and above, or equivalent in English Language and Mathematics.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Proven ability to cope with multiple tasks and prioritise appropriately.
• Excellent IT literacy and competency with Microsoft Office software.
• Proven ability to cope with multiple tasks and prioritise appropriately.

Professional Development and Collaboration:

Active engagement with APM and other relevant external bodies as part of continuous development. Support the wider STEP PPM community via active contributions at STEP meetings and events, contributions at Community of Practice or conferences etc.

We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

UKIFS is committed to being accessible. Please email [e-mail] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.

As we work towards our mission and goals, guided by our principles, STEP has six behaviours that are intended to capture the spirit of how we work:

• We championsafety
• We allmatter
• We act asone
• We embracechange
• We arepioneering
• Wedeliver

For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.