Facilities & Business Support Coordinator

Fusion Energy Base; Abingdon; On-site; GBP 29,612 - 36,193; Full time

Benefits offered by this job

Defined benefit pension

Bonus up to 7%

Relocation allowance

Flexible working

Employee assistance

Annual leave 25 days + 3 Christmas

Career development

Inclusive culture

Job summary

UK Industrial Fusion Solutions Ltd (UKIFS) is recruiting for a proactive Programme Administrator to support the STEP Programme Manager and leadership team at Culham, Oxfordshire. The role focuses on administrative delivery, onboarding, onboarding, communications, and site access.

You will ensure smooth operation of the STEP Programme, maintain records, and help foster an inclusive, collaborative culture. Role requires GCSEs and strong IT skills, with excellent interpersonal abilities.

Qualifications

• GCSE English and Maths, or equivalent.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Able to cope with multiple tasks and prioritise.

Responsibilities

• Provide proactive administrative and executive support to the STEP Programme Manager and Senior Leadership Team.
• Manage programme communications and maintain confidentiality.
• Deliver engaging onboarding for new starters and coordinate inductions.
• Coordinate content for the STEP HIVE SharePoint and support events and community activities.

Skills

Organisational skills

Communication skills

IT literacy

Microsoft Office

Education

GCSE English and Maths

Tools

Microsoft Office Suite

Job description

Company Description

The UK Government has established UK Industrial Fusion Solutions (UKIFS) Ltd , a subsidiary of UK Atomic Energy Authority (UKAEA), to lead the charge in delivering fusion energy through design and delivery of the Spherical Tokamak for Energy Production (STEP) prototype fusion plant. UKIFS is establishing itself, setting up the company, attracting talent, engaging with industry, developing a supply chain, and planning and constructing of the STEP prototype. Fusion energy, crucial for combating climate change and ensuring energy independence, is expected to be commercially viable by mid-century. The UK, led by UKIFS, aims for a prototype fusion plant, targeting first operations around 2040. UK Industrial Fusion Solutions Ltd. will lead delivery, collaborating with industrial partners and building a fusion supply chain with an estimated global sector value of £7tn per year. Join UKIFS and the STEP programme to be involved in this ground breaking journey.

Benefits

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programme and trained Mental Health First Aiders,
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range of career development opportunities
• A vibrant culture committed to being fully inclusive
• Full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

The salary for this role is £32,903 + excellent benefits including outstanding pension.

This position is to be based at Culham, Oxfordshire and onsite working is expected for 3 days each week.

For more information on UKIFS, visit: https://careers.ukaea.uk/wp-content/uploads/download/UKIFS_CandidateRecruitmentPack.pdf

Job Description

This is a varied and highly visible role at the heart of the STEP Programme. As a key member of the team, you'll help bring people together, keep the programme running smoothly and contribute to an inclusive and collaborative culture.

Responsibilities

• Providing proactive administrative and executive support to the STEP Programme Manager and Senior Leadership Team, helping to deliver key priorities throughout the business calendar.
• Managing programme communications, information and correspondence with professionalism, discretion and confidentiality.
• Creating a welcoming and engaging onboarding experience for new starters, coordinating inductions and helping colleagues feel connected from day one.
• Partnering with the Internal Communications team to deliver impactful programme events, briefings and community activities.
• Curating and developing content for the STEP HIVE SharePoint, ensuring colleagues have easy access to valuable resources and information.
• Championing inclusion, wellbeing and positive culture as an Inclusion Ambassador and Culture Champion, helping to foster a sense of belonging across the STEP community.
• Building strong relationships with colleagues across the organisation and acting as a trusted point of contact for programme-related activities.

Key Accountabilities

• Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access.
• Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications.
• Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation.
• Data & Record Management: Maintain accurate records and data systems, following organisational policies on IT security and document control.
• Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations.
• Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes.

What We’re Looking For

• Strong organisational and communication skills, with the ability to manage multiple priorities.
• A proactive approach and attention to detail.
• Experience in administration within a complex organisation is desirable.
• Ability to work collaboratively and champion inclusion and culture within the team.

Qualifications

• GCSE grade C and above, or equivalent in English Language and Mathematics.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Proven ability to cope with multiple tasks and prioritise appropriately.
• Excellent IT literacy and competency with Microsoft Office software.
• Proven ability to cope with multiple tasks and prioritise appropriately.

Professional Development and Collaboration

Active engagement with APM and other relevant external bodies as part of continuous development. Support the wider STEP PPM community via active contributions at STEP meetings and events, contributions at Community of Practice or conferences etc.

We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities.

Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation.

We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

UKIFS is committed to being accessible.

Please email [emailprotected] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions.

Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.

If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.

For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants