Facilities & Business Support Coordinator

STEP Fusion; Abingdon; Hybrid; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Defined benefit pension

Relocation allowance

Flexible working

Employee assistance programme

Annual leave 25 days + 3 days Xmas + 2

Career development opportunities

Inclusive culture

Job summary

UK Industrial Fusion Solutions Ltd (UKIFS) is seeking an organised administrator to support the STEP Programme Manager and leadership team at Culham, Oxfordshire. The role involves coordinating inductions, travel and site access, and managing communications to keep the programme on track.

You will help deliver events, curate resources on SharePoint, and champion inclusion and culture within the STEP community. Onsite three days a week with flexible working arrangements where possible.

Qualifications

• Excellent organisational and communication abilities with multiple priorities.
• Experience in administration within a complex organisation is desirable.
• Discreet and professional approach with IT proficiency.

Responsibilities

• Provide proactive administrative and executive support to STEP Programme Manager and Senior Leadership Team.
• Manage programme communications, information and correspondence with discretion.
• Deliver onboarding for new starters and coordinate inductions to foster connection from day one.
• Collaborate with Internal Communications to organise events, briefings and activities.
• Curate content for STEP HIVE SharePoint for easy access to resources.

Skills

Strong organisational skills

Excellent communication

Discreet and professional

IT literacy

Education

GCSE English & Maths

Administrative experience

Tools

Microsoft Office

Job description

Company Description

The UK Government has established UK Industrial Fusion Solutions (UKIFS) Ltd , a subsidiary of UK Atomic Energy Authority (UKAEA), to lead the charge in delivering fusion energy through design and delivery of the Spherical Tokamak for Energy Production (STEP) prototype fusion plant. UKIFS is establishing itself, setting up the company, attracting talent, engaging with industry, developing a supply chain, and planning and constructing of the STEP prototype.

Fusion energy, crucial for combating climate change and ensuring energy independence, is expected to be commercially viable by mid-century. The UK, led by UKIFS, aims for a prototype fusion plant, targeting first operations around 2040. UK Industrial Fusion Solutions Ltd. will lead delivery, collaborating with industrial partners and building a fusion supply chain with an estimated global sector value of £7tn per year. Join UKIFS and the STEP programme to be involved in this ground breaking journey.

As an employee of UKIFS, you will benefit from:

• Outstandingdefined benefit pension scheme, details of which can be found at the end of this advert.
• Corporatebonus schemeup to 7% and aRelocationallowance (if eligible).
• Flexible working optionsincluding family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programmeand trained Mental Health First Aiders,
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range ofcareer development opportunities
• A vibrantculturecommitted to being fullyinclusive

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

The salary for this role is £32,903 + excellent benefits including outstanding pension.

This position is to be based at Culham, Oxfordshire and onsite working is expected for 3 days each week.

For more information on UKIFS, visit: https://careers.ukaea.uk/wp-content/uploads/download/UKIFS_CandidateRecruitmentPack.pdf

Job Description

This is a varied and highly visible role at the heart of the STEP Programme. As a key member of the team, you'll help bring people together, keep the programme running smoothly and contribute to an inclusive and collaborative culture.

Your responsibilities will include:

• Providing proactive administrative and executive support to the STEP Programme Manager and Senior Leadership Team, helping to deliver key priorities throughout the business calendar.
• Managing programme communications, information and correspondence with professionalism, discretion and confidentiality.
• Creating a welcoming and engaging onboarding experience for new starters, coordinating inductions and helping colleagues feel connected from day one.
• Partnering with the Internal Communications team to deliver impactful programme events, briefings and community activities.
• Curating and developing content for the STEP HIVE SharePoint, ensuring colleagues have easy access to valuable resources and information.
• Championing inclusion, wellbeing and positive culture as an Inclusion Ambassador and Culture Champion, helping to foster a sense of belonging across the STEP community.
• Building strong relationships with colleagues across the organisation and acting as a trusted point of contact for programme-related activities.

Key Accountabilities:

• Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access.
• Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications.
• Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation.
• Data & Record Management: Maintain accurate records and data systems, following organisational policies on IT security and document control.
• Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations.
• Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes.

What We’re Looking For:

• Strong organisational and communication skills, with the ability to manage multiple priorities.
• A proactive approach and attention to detail.
• Experience in administration within a complex organisation is desirable.
• Ability to work collaboratively and champion inclusion and culture within the team.

Qualifications

• GCSE grade C and above, or equivalent in English Language and Mathematics.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Proven ability to cope with multiple tasks and prioritise appropriately.
• Excellent IT literacy and competency with Microsoft Office software.
• Proven ability to cope with multiple tasks and prioritise appropriately.

Additional Information

Professional Development and Collaboration: Active engagement with APM and other relevant external bodies as part of continuous development. Support the wider STEP PPM community via active contributions at STEP meetings and events, contributions at Community of Practice or conferences etc.

We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

UKIFS is committed to being accessible. Please email [e-mail] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.

• We champion safety
• We all matter
• We act as one
• We embrace change
• We are pioneering
• We deliver

For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.