Facilities Auditor and Administration Support

East Lancashire Hospitals NHS Trust; Kendal; On-site; GBP 18,000 - 23,000; Full time

Job summary

East Lancashire Hospitals NHS Trust is recruiting for a waste audits administrator at Westmorland General Hospital in Kendal. You will join a team delivering comprehensive waste audits and report findings to the Waste Manager and facilities colleagues.

The role is 37.5 hours over 5 days, providing administration support and preparing audit reports. You will collect data, maintain Excel sheets and assist with audit discussions with management.

Qualifications

• GCSE English and Maths at grade C or above or equivalent.
• NVQ 2 in administration or equivalent.
• Knowledge of administration systems and processes.

Responsibilities

• Carry out waste audits across all areas at Westmorland General Hospital in Kendal.
• Collect audit data and upload into Microsoft Excel spreadsheets.

Skills

GCSE English

GCSE Maths

IT literacy

Audit experience

Knowledge of HTM 07-01

Clear communication

Microsoft Office 365

Attention to detail

Teamwork

Education

NVQ 2 in administration

Other GCSEs

Tools

Microsoft Office 365

Job description

To work as part of a team carrying out comprehensive waste audits. To be responsible for the reporting on the data to the Waste Manager, service users and colleagues both within the Facilities Team and across the organisation. Providing administration support to the Waste Manager This role will be 37.5 hours over 5 days., To undertake waste audits across all areas at the Westmorland General Hospital in line with the National Heath Technical Memorandum 07-01 Safe and Sustainable Management of Healthcare Waste To collect the data from the waste audits and upload into Microsoft excel spreadsheets. To prepare audit reports, discuss findings including feedback of any issues or concerns identified in the audit with the management team for that area.Working for our organisation

Why Choose OneLSC and University Hospitals of Morecambe Bay NHS Foundation Trust:

• A vibrant, diverse, and inclusive healthcare community
• Cutting-edge facilities and technology
• Opportunities for continuous professional development
• A culture that values and recognizes your contributions

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

• GCSE English and Math's at grade c or above/ grade 4 or above or equivalent, NVQ 2 in administration or equivalent, Knowledge of administration or clerical systems and processes
• Good use of IT systems
• Previous experience of audit, Knowledge of Health Technical Memorandum 07-01 Safe and Sustainable Management of Healthcare Waste
• Evidence of clear communication skills written and verbal, with the ability to use tact and diplomacy at all times
• General computer skills and knowledge of Microsoft Office 365
• Accuracy and attention to detail
• Able to work following instruction and procedures
• Ability to work as part of a team and be a supportive team member

Desirable criteria

• Awareness of NHS structure and current challenges, Clear understanding of confidentiality and discretion
• Excellent customer relation skills
• Flexibility
• Willingness to adopt new working practices as and when necessary

Desirable criteria

• Ability to travel

Lancashire and South Cumbria Provider Collaborative (OneLsc)

The five provider NHS trusts in Lancashire and South Cumbria are working together as partners, delivering joint priorities to improve health and healthcare. Together, we aim to drive up quality by sharing skills and best practice, pooling our resources and standardising the way we work to reduce variation and duplication. We want to ensure patients have equal access to the same high-quality care wherever they live. We also want our colleagues to have the same high-quality experience wherever they work. One Lancashire and South Cumbria (One LSC) and University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups - including BAME, LGBT+ and people with a disability.

The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone indifferent of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.